Project Assistant (Santa Barbara, CA; Santa Monica, CA)

Position Snapshot

This is a great opportunity to get started in public affairs and issue management.  Davies, one of America’s premier Public Affairs firms is looking for a qualified candidate as a Project Assistant. 

Davies is a national award-winning firm with more than a decade of being named the Best Agency to Work For by three national rating organizations, along with dozens of other awards including Agency of the Year.

As a Project Assistant you support the client service team in all initiatives. You manage databases, research, mailing, social media, call centers as well as preparing final reports. You also assist the administrative team as requested.

You need first-rate attention to detail, as you are a key player in ensuring quality control of documents and creative that go for client review.

In a period of robust client growth, this person will need to thrive in a fluid, fast-paced, almost start-up like work environment.

You are a team player in every sense of the word, and deeply invested in your own professional growth as well as the agency’s overall success. Most of the current Davies team started at an entry position such as this and have risen to the top levels of the firm. 

Education: Bachelor’s Degree is required

Experience: 1-2 years of experience in a professional office, front desk or experience in a similar customer service position is preferred. Knowledge of excel, database management and the ability to work well with a fast-moving group is necessary.

Campaign or Grassroots Advocacy Experience is strongly preferred.

Essential Duties & Responsibilities for this Role:

Client Service Focus:

You are responsible for learning, managing and maintaining our database systems with a high attention to detail and accuracy, ensuring information is correctly imported and exported for our highly targeted outreach efforts. 

You have exceptional written and verbal communication skills, and work well with a variety of personalities and temperaments. You easily handle the stress of juggling multiple tasks while you oversee and manage in-house call banks and mailings, working with our partnered temp agencies to organize and train temporary workers on a variety of client projects.

General:

You collaborate and work well with others, have impeccable follow through, can take direction, know when to manage up and proactively provide updates to your team and managers to keep our projects moving forward. 

You are an innovator whose natural confidence and communication skills allow you to present ideas in a clear and concise manner, while adapting easily to all styles of communication. You are responsive and resourceful, able to handle any situation in a calm and professional manner.  

You actively seek ways to improve internal company processes with regard to your responsibilities and are always looking for ways to accomplish things more quickly with less effort and cost.

You are consistently present, fully engaged and address all issues with the appropriate sense of urgency. 

You are extremely organized, able to multitask and handle multiple projects with high-priority deadlines with ease. You take a process-oriented approach to problem solving and approach all of your responsibilities with acute attention to detail.

You have a strong work ethic coupled with the ability to play well with others and the energy to thrive in a fast-paced, growing and changing environment.


 

This is a non-management position
This is a full time position