Associate Director of Finance (Los Angeles, CA - Sunset Blvd.)

• Ensures that all work is done accurately, timely and in accordance with accounting standards by supervising and participating in the operation of the Hotel and the Company's Accounting Department.
  • Assures compliance with Accounting internal controls, policies, and procedures.
  • Maintains a flow of good communication in Accounting Department and with all other Departments
  • Performs required audits as scheduled.
  • Supervises and Assists all accounting clerical personnel.
  • Reviews submitted accounting and financial reports and performs necessary follow-up as needed.
  • Minimizes the losses resulting from uncollectable accounts, disputes and charge backs
  • Provides all financial information required for management by supervising and actively participating in the operation of Accounting.
  • Recommends effective strategies to improve accounting problems and issues.
• Recommends systems and new technology and procedures for orderly reporting of financial matters.
  • Ensures accuracy of financial information by performing a variety of control functions.
  • Reviews daily work of accounting clerks.
  • Assures collection of accounts receivable.
  • Provides accounting assistance to other department heads as needed.
  • Supervises the night auditors to ensure Front office and F&B audits are done and closed out timely and in accuracy.
  • Informs General Manager of all circumstances and issues that may create unusual results.
  • Makes appropriate recommendations to ensure a smooth flow of various accounting transactions.
  • Reconciles and maintains current status of monthly Bank Balance Reconciliations for all Entities
  • Supervises and Assists in all credit charge backs research and response promptly and to communicate with the Department concerned on the status.
• Assists to monitor departmental expenses and payrolls to ensure maintenance of profit margin performance on fluctuating revenues and occupancies. Able to monitor daily labor hours in relation to established staffing guidelines and review variances with appropriate supervisors.
• Utilizes leadership skills and techniques in order to maximize employee productivity and satisfaction.
  • Trains accounting staff in hotel standard operations and accounting procedures.
  • To fill in when an accounting employee is on vacation.
  • Conducts effective employee meetings and counseling sessions as needed.
  • Determines, communicates, and monitors achievement of standards of performance in a timely basis.
  • Be flexible in time management
  • Maintains organized and clearly labeled filing and tracking system to facilitate access to all financial records.
  • Assists in discipline of accounting employees with appropriate usage of positive communication and interaction management techniques.
  • To take time to listen and assist in resolving accounting employee problems and complaints.
  • To recognize accounting employees contributions and suggestions with positive feedback.
• Participates in and prepares month end financial analysis.
  • Prepares month end financial closing including general ledger entry, posting and data entry to all Entities owned and operated by the Company.
  • Assists in financial statement review.
  • Be familiar with the Chart of Accounts.
• Participates and assists in month end inventories.
  • Recounts food and beverage and guest supply inventories.
  • Monitors inventory results and takes appropriate action if necessary.
• Prepares reports as requested to develop a more informative date for improved management decision making and critical evaluation of work activities.
• Verifies the credentials of all customers requesting direct bill privileges.
  • Performs necessary credit checks to determine those eligible for direct billing.
• Collects past due accounts by investigation of all delinquent accounts to determine the reason for non-payment and tactfully requesting payment.
  • Maintains status report on all accounts.
  • Telephones accounts and or sends written correspondence.
  • Keeps General Manager informed on status of all delinquent accounts.
  • Conducts monthly credit meetings with hotel management.
• Instructs personnel responsible for customer contact on the regulations for cashing checks and granting credit.
  • Maintains a bad checks list for all outlets at the Front Desk.
  • Reviews and updates instructions and regulations as necessary and informs appropriate personnel of any changes.
  • Assists in travel agency commission checks and performs necessary follow up.
• Responds to all incoming correspondence within 48 hours of receipt.
• Determines proper billing procedures for major bookings in the Hotel by participating in pre and post event meetings.
• Maintains organized filing systems for booking agreements, credit applications, credit reference files, direct bill customers, and credit card filing.
• Prepares all necessary period closing reports as required.
• Prepares the payroll in a timely and accurate manner.
  • Verifies accuracy of all time clock punches, and overtime calculations.
  • Tallies and records tip slips for service employees and insure minimum wage compliance.
  • Prepares the banquet service charge distribution and reconciles to the income audit.
  • Insures proper position categorization of all new hires.
  • Submits required check requests for taxes, levies, garnishments, saving bonds, pension etc.
• Maintains a working knowledge of state and federal wage and hour laws as well as union contracts.
• Assists in preparation of daily payroll reports and distributes to management as needed.
• Performs audits of the completed payroll register of each pay period.
  • Verifies the accuracy of the output to the various input backup.
  • Reconciles the payroll reports for period end entries.
• Performs alternating audits of departmental payroll records.
  • Verifies that all time clock procedures are properly followed.
  • Verifies that all computation is calculated accurately.
  • Submits results to appropriate department head and executive committee for review.
• Skill in correcting deficiencies identified on Internal Audit report.
• Maintain effective cash control system with audits and reports for each period.
• Review security over assets and auditing inventories.
• Understanding of all pertinent leases, contracts, agreements, covenants, and restrictions.
• Knowledge of County and State sales tax laws and laws dealing with innkeepers, liquor, and labor.
• Provides on-going analytical support by monitoring the operating department’s actual and projected sales.
• Produces accurate forecasts that enable operations to react to changes in the business.
• Prepares all necessary period end entries.
• Maintains all necessary analysis pertaining to payroll, vacations accrual, tip variance, etc.
• Knows and complies with legal requirements regarding employment practices.
• Ensure all required accounting personnel records are up-to-date and accurate.
• Assists in discipline of accounting employees with appropriate usage of positive communication and interaction management techniques.
• Assist in resolving employee problems and concerns.
• Recognize accounting employee contributions and suggestions with positive feedback.
• Train accounting staff in standard hotel operations and accounting procedures.
• Keep all departments informed of relevant financial events and trends.
• Is aware and knowledgeable of all department’s roles and responsibilities.
• Keeps supervisor fully informed of all problems or matters of significance.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• Maintains a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working environment.
• Adheres to company policies and procedures.
  • Attends work as scheduled.
  • Follows hotel’s dress and grooming standards.
  • Follows all COVID-19 protocols
  • Minimizes safety hazards by following all safety rules and procedures.
  • Support and comply with property standards and Company SOP's

• Executive Committee Responsibilities
  • Exhibits a comprehensive understanding of cash flow management and ownership priorities.
  • Proficient in conducting specialized financial analyses as requested by the General Manager or Corporate Office.
  • Delivers effective, cost-benefit-driven solutions while providing accurate interpretations of policies.
  • Engages actively in Executive Committee and staff meetings to contribute to strategic discussions.
  • Assists managers in interpreting financial statements, distributions, and other relevant financial data.
  • Ensures adherence to property standards and compliance with company Standard Operating Procedures (SOPs).
  • At all times, projects a favorable image of Luxe Hotels to the public.
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  • Develops and implements strategies in conjunction with Executive Committee to achieve budget and financial goals.
  • Maintains safe and secure environment for clients and employees.
  • Keeps General Manager fully informed of all problems or financial matters of significance.
  • Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
  • Maintains a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working environment.
  • Adheres to company policies and procedures.
  • Attends work as scheduled.
  • Follows hotel’s dress and grooming standards.
  • Minimizes safety hazards by following all safety rules and procedures.
  • At all times, projects a favorable image of Luxe Hotels to the public.

  • Benefits:

  • Medical, Dental, Vision and Life Insurance
  • FSA Medical
  • Cellphone Reimbursement
  • Short Term Disability and Long-Term Disability
  • 401(K) Plan (up to a 6% match)
  • Vacation and Sick Leave
  • Tuition & Wellness Reimbursement
  • Employee Dry Cleaning
  • Employee Meal and Parking

About Luxe Hotels:

Although Luxe is the brand name of our Hotels, "Luxe" is an experience built around ideals of timeless hospitality, innovative services, and unexpected solutions. Luxe hotels are like home, only better. At Luxe, we go beyond service and strive to relate to our guests. Everyone entering our hotel brings something new and different – a unique journey and experience. Our job is to recognize and respect that journey in every interaction. Every person truly is an entire world!

With this in mind, we seek employees who share our values and desire to deliver a gracious guest experience with sincere commitment. We accomplish this by making our guests feel cared for and known when they stay or dine with us. Their preferences are considered; their expectations are constantly exceeded, but meeting their needs is only the beginning of what we do to make them feel like they belong.

Department: Accounting
This is a management position
This is a full time position