We are Guggenheim, a global constellation of museums unlike any other in the world. Four museums on three continents, united by the power of groundbreaking art to connect us to ourselves and to each other. Since our founding in 1937, the Guggenheim has introduced, celebrated and brought to the public the newest voices and visions in modern and contemporary art. When Solomon R. Guggenheim and Hilla Rebay set out to share the joy they first experienced in discovering experimental art, they initiated the creative risk-taking that is today synonymous with “Guggenheim” throughout the world. Across the globe, each Guggenheim stands not just as a backdrop for visionary art but as masterpieces in and of themselves to experience.

SUMMARY OF POSITION:
The Senior Manager Digital Assets and Licensing Manager will report to the Director of Photographic Services as the administrator for the museum’s digital asset management (DAM) system and handles all third-party requests to license Guggenheim-owned images and video.

SKILL AND EXPERIENCE REQUIREMENTS:
  • Database management, software administration, digital rights management, metadata standards and practices, file formatting, and data migration.
  • Excellent communication skills, including the ability to collaborate with staff at all levels across the institution, and with outside organizations and vendors.
  • Experience with and implementation of best practices for enterprise-level digital asset management software.
  • Practical experience with image cataloging, data preservation, and electronic distribution of digital images and video for cultural heritage objects and projects.
  • Thorough working knowledge of current digital archiving standards and best practices, including file naming, metadata standards and workflows, file formats for still and video assets, and digital asset management.
  • Thorough understanding of digital still image file creation, including image size, bit depth, color profiling, image resolution and compression.
  • Strong computer skills, including a complete working knowledge of Adobe Creative Suite.
  • Very high level of organizational skill with keen attention to detail and the ability to advocate and implement best practices and institutional policy regarding the museum’s digital assets.
  • Thorough working knowledge of licensing and trademark best practices with cultural heritage imaging.

KEY RESPONSIBILITIES:
Duties may include, but are not limited to, the following:
  • Configures and administers the NetX DAM system and its integration with other systems. Facilitates ingestion of digital media assets into the DAM system from all museum departments. Identifies new departmental collections of digital assets to add to the database and works with departments to expand metadata schema accordingly.
  • Provides quality control for all metadata to assure accuracy and consistency across the institution. This includes the developing and managing of metadata tools, controlled vocabularies and other metadata standardization solutions.
  • Analyzes existing digital assets for compliance with Guggenheim archival and metadata standards. Brings existing assets up to appropriate standards, including reorganization of file directories and metadata clean-up projects. Ensures that technical standards are met for long-term digital preservation.
  • Provides accurate rights and usage information about the museum’s digital assets for staff.
  • Organizes and conducts ongoing staff and intern training program in NetX for individuals and groups. This includes writing a custom training manual, conducting regular training sessions, attending new staff and intern orientations, and creating tutorial videos.
  • Maintains the Guggenheim DAMS SharePoint page - a staff resource with information about how to use the DAMS.
  • Monitors the Guggenheim Museum’s public-facing Licensing email address. This includes responding to and managing requests from third parties to use images and video of the trademarked Frank Lloyd Wright building, the Guggenheim collections and the historic imagery of Guggenheim exhibitions and events.
  • Works closely with the Legal department preparing legal agreements outlining each licensed image use in print publications, feature films, television shows, websites and social media of other institutions, global brands, scholars, etc.
  • Determines fees, issues invoices, tracks payment and fulfillment of all still image and video licensing. This includes working closely with Finance to reconcile incoming payments with the corresponding signed agreements.
  • Reviews the layout and captioning of all licensed images and checks final publications for accuracy and compliance with the agreed usage.
  • Tracks annual and quarterly licensing income (projected and actual), including royalty payments.
  • Works with outside parties such as the Frank Lloyd Wright Foundation, Art Resource, Art Authority, ArtStor and others to make sure they have updated photography and the museum is receiving expected quarterly royalties.
  • Active member of the Guggenheim’s Licensing Committee provides updates at each monthly meeting.
  • Regularly advises Guggenheim staff about licensing or image use questions.

WORK DEMANDS and ENVIRONMENT:
  • Ability to travel within the metropolitan area as required to perform the above duties at any of the Guggenheim’s owned or leased properties upon request.
  • Occasionally work may be conducted outdoors, exposure to varied weather conditions.
  • Ability to work nights, weekends, holidays on occasion.
  • Ability to lift at least 25 lbs.

EDUCATION:
  • High School Diploma or equivalent required.
  • Bachelor’s Degree

CERTIFICATES, LICENSES, REGISTRATIONS: N/A

REPORTS TO:  Director of Photography & Chief Photographer

LOCATION:  Midtown West, Manhattan offices

WORK SCHEDULE: Hybrid eligible, and hours vary based on position

POSITION TYPE:  Full-time, Exempt, This position is covered by a Collective Bargaining Agreement with Local 2110 UAW.

SALARY RANGE:  $100,800 Annually

The Guggenheim is dedicating itself to creating paths that lead to a more inclusive and diverse institution.  We encourage inquiries from applicants who will reflect the plurality of our culture and our global audience.  The Guggenheim does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin or disability status.


 

Department: Photography
This is a full-time position

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