Executive Assistant (San Antonio, TX)
Executive Assistant
Security Clearance Required
OTA is seeking a detail-oriented Executive Assistant and Customer Support Specialist to provide comprehensive administrative and program support to senior leadership. This role involves managing a wide range of administrative tasks, including personnel data processing, travel management, program coordination, and executive support. The ideal candidate will be highly organized, proactive, and comfortable working in a fast-paced military environment.
This position is contingent upon contract award.
Responsibilities
Company Overview
OTA is an Equal Employment Opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Security Clearance Required
OTA is seeking a detail-oriented Executive Assistant and Customer Support Specialist to provide comprehensive administrative and program support to senior leadership. This role involves managing a wide range of administrative tasks, including personnel data processing, travel management, program coordination, and executive support. The ideal candidate will be highly organized, proactive, and comfortable working in a fast-paced military environment.
This position is contingent upon contract award.
Responsibilities
- Manage In/Out processing for personnel, ensuring smooth onboarding and offboarding
- Monitor and manage performance reports and personnel data using the Military Personnel Data System (MilPDS)
- Serve as the Government Travel Card (GTC) Program Manager, handling card issuance, use monitoring, and reporting
- Act as the Defense Travel System (DTS) Administrator, processing travel requests, reimbursements, and resolving travel-related issues
- Coordinate various programs, including the Drug Demand Reduction (DDR) program, health care program, fitness program, and supply program
- Administer the civilian timecard program, ensuring accurate recording and tracking of time worked
- Monitor the progress of various administrative programs to ensure milestones and goals are achieved
- Provide direct administrative support to squadron senior leadership, including managing calendars, coordinating meetings, handling correspondence, and arranging travel logistics
- Organize and prepare meeting materials, agendas, and briefing documents for senior staff
- Coordinate internal and external communication on behalf of leadership to ensure timely and accurate correspondence
- Associate degree or approved equivalent experience
- Minimum of 5 Years of related experience
- Working knowledge of MilPDS, GTC, DTS, ERM, and DDR
- MS Office Suite certification
Company Overview
Ops Tech Alliance (OTA) was founded by former National Security and Special Operations professionals with over 100 years of combined experience, and was formed with a singular focus: to bridge the gap between operations and technology to enable mission success. We are a certified SBA 8(a) Small Business and Service-Disabled Veteran-Owned Small Business (SDVOSB).
Team Member Benefits
- Competitive Pay
- Paid Time Off
- Tuition Assistance
- Medical, Prescription, Dental & Vision Coverage
- Life Insurance
- Work-life Balance
Our employees have achieved incredible things working on some of the most important technology and security projects in locations around the world to safeguard national security. We focus on hiring top talent and we want you to join our team.
OTA is an Equal Employment Opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
This is a full time position