Administrative Assistant (New York, NY)

Rubenstein Public Relations (RPR) is a leading, full-service, mid-size public relations agency based in New York. With more than 30 years of experience, we have built a reputation for launching and tipping brands, while placing top-tier broadcast within print and digital. We represent a compelling roster of clients in business, technology, real estate, finance, luxury consumer products, sustainability, entertainment, health and wellness, social impact, and the nonprofit sector.

RPR strives to paint a landscape that is unique in the world of PR. We offer a versatile, entrepreneurial atmosphere, with a nontraditional approach in a collaborative environment. We hire go-getters, and seek diverse talent and motivated individuals, and we are committed to creating a vibrant and successful team.

Position
RPR is seeking an Executive Assistant who will work directly with our President with day-to-day administrative and operational duties. The ideal candidate is highly organized, detail-oriented, efficient, takes initiative and exercises good judgment. Due to the nature of the work, the candidate will have experience supporting senior/C-suite executives in fast-paced environments and be willing to work on a large range of tasks.

*This is an in-office role Monday through Friday at our Midtown Manhattan office. Please include resume.

Responsibilities:

• Execute advanced, proactive calendar management; can drive president’s schedule and help manage president’s time efficiently and effectively

• Provide phone coverage, professionally fielding phone calls and redirecting as appropriate; distribute messages in a timely and appropriate manner

• Prioritize emails and flag as needed for quick response

• Draft, review and send communications on behalf of the president

• Provide a bridge for smooth communication between president’s office and internal departments

• Manage meeting invitations, tech support, and settings for virtual events and in-person meetings

• Make travel arrangements, handle reimbursements, and other logistics related to a busy executive schedule 

• Manage other special projects, including personal tasks and other endeavors arising from a fast-paced atmosphere

• Maintain records and documents

 
Qualifications:

• 5+ years of administrative experience supporting a senior level executive in a corporate office environment

• Experience working in a public relations, marketing and/or advertising firm a plus

• Bachelor's degree

• High level of attention to detail, with strong commitment to accuracy

• Excellent time management skills and the ability to multitask

• Advanced knowledge of Microsoft Office

• Superior written and verbal communication skills

• Exercises good judgment, maintains confidentiality and uses discretion with sensitive matters

This is a non-management position
This is a full time position