Facilities & Property Manager

• Lead, track, and report on all property and facility related projects
• Conduct thorough and regular facility and property inspections to proactively identify maintenance requirements and potential safety hazards.
• Rigorously ensure compliance with all applicable safety, health, and environmental regulations across all facility and property locations
• Assure compliance with local zoning regulations and rental property requirements, including tracking and coordinating all required paperwork, inspections, maintenance, and updates
• Act as primary contact and source for all property and facility related communications
• Monitor equipment needs, oversee procurement and replacement, and track utilization, including vehicles, furniture and major equipment (across programs and departments), coordinate with CFO and Accounting Team on plans for replacement, acquisition, and costing
• Maintain on-call availability 24 hours a day for emergencies, delegate and monitor for timely response to urgent needs
• Ensure insurance policies and coverages are maintained and remain adequate for all property (including vehicles) and facilities

• Design and execute detailed maintenance and replacement plan with schedules that ensure all facilities, vehicles, and equipment operate at peak efficiency and reliability
• Develop and modify preventive maintenance programs that minimize downtime and maximize the longevity of our facility and property assets

• Coordinate and contract with external contractors and vendors to secure specialized monitoring, maintenance, and repair services that meet our standards
• Pursue partnerships and coordinate with other non-profit organizations to support and complete property related projects in an efficient and cost-effective manner
• Collaborate closely with department teams and IT staff to ensure the optimal functioning of all facilities and equipment

• Provide direction and supervision to property management and facilities staff
• In partnership with Fairweather teams, Vocational teams, and Tasks Unlimited Building Services, create opportunities for training, project support, temporary placement, and contracted service delivery at facility and Lodge locations
• Provide quarterly reports to the Tasks Unlimited Lodges Board of Directors

• Monitor and analyze utility consumption and work to reduce energy use and lower operational costs wherever possible
• Coordinate with accounting team to ensure invoices are processed and any passthrough expenses are being correctly processed and paid

• In partnership with CEO and CFO, develop and manage the facilities management budget, strategically forecasting expenses and pinpointing opportunities for cost reduction
• Prioritize projects and identify when to engage internal resources and outside contractors, ensuring resource availability and operational efficiency
• Identify and coordinate with Advancement Team to secure funding, in-kind support, and incentives for acquisition and maintenance of facilities, property and vehicles; facilitate all reporting and monitoring functions required for continued eligible for these funds and programs

• Engage proactively with various department heads to address and support their specific facility, property, and equipment related requirements

• Maintain a commitment to professional growth and industry relevance by staying informed of emerging trends and representing the organization at community stakeholder and trade meetings and events.

1. Bachelor’s degree in Facilities Management, Project Management, Business Administration, or related field; -OR-equivalent experience of 5-7 years in facilities or property management
2. Minimum of 3 years management or crew leadership experience
3. Experienced in project planning and oversight
4. Demonstrated leadership ability with skills in motivating a diverse team
5. Familiarity with local, state, and federal regulations related to facility safety and environmental standards
6. Experience in developing maintenance procedures and implementing cost-saving measures
7. Valid driver’s license and insured vehicle

1. Strong knowledge of building systems, vehicle maintenance, or construction trades including HVAC, electrical, plumbing, and mechanical systems
2. High competence in the use of technology and project management tools

• Education and training –Methods for curriculum and training design, teaching and instruction for individuals and groups, and measurement of training effects
• Mathematics –Arithmetic, algebra, statistics, and their applications
• Language –Structure and content of language including the meaning and spelling of words, rules of composition, and grammar
• Customer and personal service –Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Sales and marketing –Methods for showing, promoting, and selling products or services; this includes marketing strategy, tactics, demonstrations, and techniques
• Administration and management – Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, and coordination of people and resources

• Safety and security – Knowledge of relevant equipment, policies, procedures and strategies to promote effective operations for the protection of people, data, property, and institutions

• Active listening – Giving full attention to what other people are saying, taking time to understand points being made, asking appropriate questions, not interrupting inappropriately 

• Speaking – Talking to others to convey information effectively
• Critical thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

• Systems evaluation – Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
• Judgment and decision making - Considering the relative costs and benefits of potential actions to choose the most appropriate one
• Active learning - Understanding the implications of new information for both current and future problem-solving and decision-making
• Management of personnel resources - Motivating, developing, and directing people as they work, identifying the best people for the job
• Management of material resources – Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
• Collaboration - Ability to collaborate effectively with other departments and external vendors.

• Communicating with supervisors, peers, or subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
• Speed of closure – Quickly make sense of, combine, and organize information into meaningful patterns
• Oral comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences
• Oral expression – The ability to communicate information and ideas in speaking so others will understand
• Deductive reasoning – The ability to apply general rules to specific problems to produce answers that make sense
• Flexibility – Ability to work a flexible schedule
• Adaptability – Able to adjust to changing technology and industry practices.
• Professionalism – Maintaining appropriate professional boundaries

This is a full time position