Jule- Executive Assistant (Toronto, ON)

Job Title: Executive Assistant
Reporting: CEO & President
Location: 450 Midwest Road, Scarborough, ON
Company: Jule Power

About Jule Power:
Jule Power is revolutionizing the EV charging and energy storage industry with cutting-edge technology and innovative solutions. As a leader in sustainable energy, we are committed to driving change and building a greener future.

Position Overview:
We are seeking a dynamic and highly organized Executive Assistant to support our CEO and President in a fast-paced and ever-evolving environment. This role is ideal for a proactive individual with exceptional multitasking skills and a strong attention to detail, who thrives in a high-pressure environment and is eager to contribute to the success of our leadership team.

Key Responsibilities:

Administrative Support: Provide comprehensive support to the CEO and President, including managing calendars, scheduling meetings, and handling correspondence.
Invoicing & Reporting: Oversee invoice processing, expense tracking, and financial documentation to ensure timely and accurate submissions.
Meeting Management: Prepare agendas, take detailed meeting minutes, and follow up on action items.
Errands & Logistics: Perform ad hoc errands as needed, requiring a valid full driver’s license and access to a vehicle.
Coordination: Organize travel arrangements, accommodation, and itineraries for executives.
Communication: Act as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication.
Documentation: Maintain organized records and assist in preparing reports, presentations, and other business documents.
Special Projects: Support various projects and initiatives as assigned by the CEO and President.

Qualifications:

Bachelor’s degree in Business Administration or a related field preferred.
2-3 years of experience as an Executive Assistant or similar role.
Proven experience with invoicing, financial processes, and meeting minutes.
Strong organizational and time-management skills, with an ability to prioritize effectively.
Exceptional written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Full driver’s license and ability to travel locally as needed.
Adaptability to thrive in a fast-paced, high-pressure environment.

What We Offer:

Benefits package.
Opportunities for growth and professional development.
A chance to be part of a mission-driven team shaping the future of sustainable energy.

How to Apply:
Please submit your resume and cover letter detailing your relevant experience and why you are the ideal candidate for this role.

Department: Operations
This is a full time position

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* Do you have a minimum of 2 years of experience working as an Executive Assistant or in a similar administrative role? Yes No

* Are you willing and able to commit to working 100% onsite (Scarborough, ON)? Yes No

* Please expand on your experience with handling invoicing, financial documentation, and preparing meeting minutes? * Do you have experience with process implementation? Please elaborate. * Do you possess a valid full driver's license for work-related errands? Access to a vehicle is not required, as there are multiple company vehicles. * Do you have experience using Quickbooks? * How did you hear about this position? * Are you willing and able to lift a minimum of 50lbs? * Are you willing and able to travel to USA upon employment commencing? * What is your expected annual salary range?

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