The Administrative Assistant position main responsibilities include answering and directing all incoming emails and calls to the main line at the winery, handling bookings, daily and monthly staff schedules, ordering office supplies. This position will support the Tasting Room Manager in all administrative duties.

  • Answer phones and emails, direct to appropriate department as needed
  • Schedule private and trade tastings
  • Create daily tasting room schedule
  • Create monthly staffing schedule
  • Complete bi-weekly payroll
  • Update wine tasting menus and keep in stock for daily use
  • Order office supplies timely and as needed
  • Assist with kitchen inventory, ordering and receiving, as well as communication between admin and kitchen for daily needs as it relates to reservations.
  • Assist on the floor as needed and for lunch coverage
  • Support Tasting Room Manager as requested

Experience, Knowledge, and Skills
  • Proficient with Microsoft Office Suite, specifically Excel
  • Excellent written and oral communication skills
  • Pleasant and personable demeanor, particularly on telephone
  • Ability to work well with others in a team environment
  • Eagerness to assist and train others
  • Previous customer relations experience a plus
  • Ability to upsell
  • Strong attention to detail
  • Ability to multitask
  • Previous systems experience including, Sling for scheduling, Tock for reservations, bLoyal & Korona for sales, and ADP for payroll, a plus
  • Must communicate (written and verbally) effectively in English, conversational in Spanish a plus
Physical Demands
  • Frequent sitting and standing
  • Frequent walking on level and unlevel surfaces
  • Occasional bending, twisting, and climbing
  • Ability to occasionally kneel, crouch, and crawl
  • Occasional reaching above and below shoulder
  • Continuous use of mouse and keyboard. Occasional grasping and squeezing
  • Ability to lift or carry 0-50 pounds occasionally, and over 50 pounds intermittently
  • Ability to push or pull 0-50 pounds occasionally, and over 50 pounds intermittently

Jacuzzi Family Vineyards provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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