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Associate Registrar, Outgoing Loans
We are Guggenheim, a global constellation of museums unlike any other in the world. Four museums on three continents, united by the power of groundbreaking art to connect us to ourselves and to each other. Since our founding in 1937, the Guggenheim has introduced, celebrated and brought to the public the newest voices and visions in modern and contemporary art. When Solomon R. Guggenheim and Hilla Rebay set out to share the joy they first experienced in discovering experimental art, they initiated the creative risk-taking that is today synonymous with “Guggenheim” throughout the world. Across the globe, each Guggenheim stands not just as a backdrop for visionary art but as masterpieces in and of themselves to experience.
SUMMARY OF POSITION:
The Solomon R. Guggenheim Museum is seeking an Associate Registrar, Outgoing Loans. Reporting to the Director of Registration, Collections, the Associate Registrar, Outgoing Loans, will work independently and collaboratively on the preparation, administration, and return of assigned outgoing loans from the Museum’s Collection.
SKILL AND EXPERIENCE REQUIREMENTS:
KEY RESPONSIBILITIES:
Duties may include, but are not limited to, the following:
WORK DEMANDS and ENVIRONMENT:
EDUCATION:
CERTIFICATES, LICENSES, REGISTRATIONS: N/A
REPORTS TO: Director of Registration, Collections
LOCATION: One Liberty Plaza, New York, NY 10006
WORK SCHEDULE: Hybrid eligible, and Hours vary based on position.
POSITION TYPE: Full-time, Exempt, This position is covered by a Collective Bargaining Agreement with Local 2110 UAW
SALARY RANGE: $85,000 - $87,000 Annually
The Guggenheim is dedicating itself to creating paths that lead to a more inclusive and diverse institution. We encourage inquiries from applicants who will reflect the plurality of our culture and our global audience. The Guggenheim does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin or disability status.
SUMMARY OF POSITION:
The Solomon R. Guggenheim Museum is seeking an Associate Registrar, Outgoing Loans. Reporting to the Director of Registration, Collections, the Associate Registrar, Outgoing Loans, will work independently and collaboratively on the preparation, administration, and return of assigned outgoing loans from the Museum’s Collection.
SKILL AND EXPERIENCE REQUIREMENTS:
- Minimum five years of registration experience with a major museum, or equivalent.
- Experience with collection management procedures.
- BA in Art history or Museum Studies, or comparable work experience. MA a plus.
- Excellent organizational, written, verbal, interpersonal and administrative skills.
- Proficiency with Microsoft 365 programs. Experience with TMS and Concur a plus.
- Foreign language skills.
- Must be willing to travel locally and abroad.
KEY RESPONSIBILITIES:
Duties may include, but are not limited to, the following:
- Creates and updates loan data in the TMS database, and maintains digital loan files.
- Facilitates the loan review process. Consults with curatorial, conservation, and art services staff.
- Evaluates facility reports from applicant institutions, prepares summaries, and fields concerns.
- Drafts loan decision letters for the Senior Director of Collections.
- Prepares outgoing loan agreements. Summarizes special conditions regarding the objects to be lent, such as display or mounts required, treatment before loan, and special handling instructions.
- Arranges all aspects of the transfer of artwork to/from the Guggenheim and between loan venues including crating, transportation, couriers, security, insurance, packing, and storage.
- Generates and distributes internal art move paperwork, receipts, proforma invoices, and certificates of insurance. Files UCC-1 and UCC-3 documents as needed.
- Prepares billing for all loan expenses and assembles budget estimates for borrowers. Assists with budget reporting.
- Performs condition checks of artwork prior to loan and following return from the borrowing institution, consulting with conservation staff as necessary.
- Receives and releases artwork from Guggenheim facilities.
- Acts as courier in accompanying artwork to/from the Guggenheim and other exhibition sites domestically and internationally.
- Attends bi-monthly Outgoing Loans Committee meetings and prepares meeting minutes.
- Prepares reports for submission to the Committee on Collections of the Board of Trustees, the Legal Department, and the Outgoing Loans Committee.
- Assists the Director of Registration, Collections, with various collection and outgoing loan projects, ad hoc query reports, and statistics.
- Performs any other duties reasonably related to the functions described above.
WORK DEMANDS and ENVIRONMENT:
- Ability to travel within the metropolitan area as required to perform the above duties at any of the Guggenheim’s owned or leased properties upon request.
- Occasionally work may be conducted outdoors, exposure to varied weather conditions.
- Ability to work nights, weekends, holidays on occasion.
- Ability to lift at least 25 lbs.
EDUCATION:
- Bachelors of Art History or Museum Studies, or comparable work experience.
- Masters of Art a plus.
CERTIFICATES, LICENSES, REGISTRATIONS: N/A
REPORTS TO: Director of Registration, Collections
LOCATION: One Liberty Plaza, New York, NY 10006
WORK SCHEDULE: Hybrid eligible, and Hours vary based on position.
POSITION TYPE: Full-time, Exempt, This position is covered by a Collective Bargaining Agreement with Local 2110 UAW
SALARY RANGE: $85,000 - $87,000 Annually
The Guggenheim is dedicating itself to creating paths that lead to a more inclusive and diverse institution. We encourage inquiries from applicants who will reflect the plurality of our culture and our global audience. The Guggenheim does not discriminate on the basis of age, race, creed, color, religion, marital status, gender identity and/or expression, sexual orientation, veteran status, national origin or disability status.
Department: Registrar
This is a full-time position