Position Summary and Essential Functions
The Events Coordinator will assist the EVP, Membership and the EVP, Knowledge Sharing in coordinating, planning, and executing OFN’s events. Specifically, this position coordinates and organizes event logistics to ensure successful Annual Conferences, Small Business Finance Forums, regional meetings, advocacy days, webinars, trainings, and other meetings and events as necessary.

Position Responsibilities
 
  • Plan and coordinate events (both in-person and virtual) with the direction of the EVP, Membership and EVP, Knowledge Sharing.
  • Anticipate event needs, manage event planning calendar and scheduling, discern work priorities, monitor event timelines ensuring deadlines are met.
  • Lead the call for sessions process: update and send invitation, organize responses, recruit reviewers, prepare ranking sheets, organize reviewer responses.
  • Manage event registration: update web site content, track comp codes, handle all registration inquiries, provide registration information to Meeting Planner in a readily usable form and on a timely basis, conduct on-site registration and handle attendee issues.
  • Coordinate Conference breakout session presenters: communicate key dates, gather speaker needs, handle inquiries, communicate needs to Meeting Planner.
  • Coordinate internal and external requests for meeting space at conference hotel: create request forms, communicate with those making requests, and coordinate approved requests with Meeting Planner for space assignment.
  • Maintain inventory of event-related items (e.g., name badges, lanyards, binders), prepare meeting materials such as agendas and name badges, ensure training binders are properly assembled, and ensure materials are shipped to event location on time.
  • As needed, assist with site search and selection, and communicate AV and food/beverage needs to site.
  • Update and issue event evaluations and collect responses. Prepare summary reports for staff and Board.
  • Perform other duties as assigned.
Qualifications:
 
  • Bachelor’s degree or 5-7 years of work experience in lieu of a degree.
  • 1-3 years of professional experience in the CDFI industry, nonprofit sector, or in project management.
  • Professional event planning experience of events up to 1,500 people.
  • Experience drafting original audience specific communications for management review and publication required.
  • Experience in community development finance industry is strongly preferred.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and ability to collaborate across all levels and departments of the organization.
  • Must be proficient with MS Office Suite products and social media platforms.
  • Excellent organizational and problem-solving skills with a keen eye for detail.
  • Ability to work independently or as a flexible team player is required.
  • Ability to manage multiple projects simultaneously with ease and efficiency under moderate supervision.
  • Knowledge of CVENT is strongly preferred.
  • Understanding of and commitment to opportunity finance is a plus.
  • Ability to work constructively with a diverse audience.
  • Light to moderate travel required (5-10% of time).
  • No extraordinary physical requirements beyond ability to travel.

EOE/V/D/AA
Supervisor:   EVP, Membership                        FLSA Status: Exempt
Salary Range: $50,000-$59,000 Annually

This is a non-management position
This is a full time position

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