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POSITION SUMMARY

The Accounts Payable Supervisor reports to the Accounts Payable and Billing Manager and will be an active player in the accounting team. Account Payable Supervisor is expected to oversee the day-to-day activities of a team of three (3) accounts payable representatives. She/he is responsible for, provide leadership to the department by example, create an environment of openness and trust, foster a team culture across all team members, and maintain an environment of continuous process improvement and outstanding customer service, and to be a strong support to the Accounts Payable and Billing Manager.

POSITION RESPONSIBILITES 

•    Manage the Accounts Payable team that includes training, performance and corrective action to ensure optimal performance
•    Provide continuous improvement within AP to increase efficiencies and workload capacity.
•    Support the resolution and act as the first point of escalated issues or concerns for the AP team, vendors and carriers.
•    Manage the timely response to emails. 
•    Supervise the complete cycle of accounts payable including maintaining internal controls to ensure transactions are processed properly.
•    Review all credit balances, refunds, claims and apply adjustments, holds and/or corrections. 
•    Ensure critical vendor payments are audited. (Resolve rate discrepancies, ensure appropriate documentation is received and route SG&A invoices for approval and timely payments to prevent credit hold or service disruption). 
•    Prepare weekly payments for assigned vendors.
•    Support external auditors in respect of quarterly reviews or year end audits.
•    Provide weekly reports to the billing team to meet performance levels
•    Collaborate with other departments and the Finance team to maintain Accounts Payable performance levels.
•    Updating and maintaining files and database records.
•    Problem solving for any issues that may arise.
•    All related filing and record keeping (SG&A)
•    Participate in new technology implementations (NetSuite)
•    Ad hoc projects

POSITION REQUIREMENTS

Education
•    Bachelor Degree in Business Administration (concentrating in Accounting, Finance or similar role)

Experience:
•    Minimum 4 years direct experience in an Accounts Payable Supervisory role or capacity
•    Transportation industry experience is a must as this will be an asset for this role.
•    Operational knowledge of NETSUITE is a must and an asset for this role.
•    Preference for experience with multi-company applications.
•    Excellent interpersonal and organization skills 
•    Proven ability to lead and motivate an accounts payable team to achieve desired results, while balancing multiple priorities and deadlines.
•    Demonstrated process improvement mindset.
•    Able to take full ownership of assignments and work with minimal supervision.
•    Advanced proficiency with accounting software and spreadsheet programs and applications (MS Excel & Outlook)
•    Experience in gathering data, compiling the proper information and provide to senior management.
•    Able to successfully perform moderate to complex account and vendor reconciliations.
•    Basic knowledge of accounting systems, and internal controls
•    Effectively apply organizational and time management skills to prioritize workload, to problem solve, and adapt to frequent interruptions and changes.
•    Must be a team player.
•    Must have the ability to interact with employees, carriers, vendors in a professional manner both verbal and in written format.
•    Ability to work effectively under pressure and tight deadlines with attention to detail and data accuracy
•    Confidentiality and good judgement
•    Honest and trustworthy, respectful and accountable

The ideal candidate for this position stands out for their professionalism and motivation. The individual has strong accuracy skills and pays particular attention to detail.

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