POSITION SUMMARY

The Assistant Editor provides administrative and editorial support for the Content Acquisitions unit, which pursues, acquires, and shapes content for ASCD’s books, quick reference guides (QRGs), and other programs, products, and services. The Assistant Editor helps manage acquisitions processes, including peer review; drafts contracts; assists with development editing; supports author care and book promotion efforts; and frees up time for the Acquisitions Editors to focus on their core revenue-generating work.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
 
  • Supports the Content Acquisitions unit in acquiring and developing 45 to 50 revenue-generating book and QRG projects per year.
  • Researches topics and authors and the competition, generates and analyzes sales reports, and gathers other data and information to support strategic planning and acquisitions decisions.
  • Facilitates the internal and external review of content proposals and serves as administrator for the online peer review system. Reviews book proposals and magazine article submissions alongside editorial colleagues and makes publishing recommendations.
  • Drafts book and QRG contracts and amendments, processes signed contracts and creates contract summaries, maintains the Product Release Chart, and helps schedule projects in Clarizen.
  • Assists with development editing on manuscripts in the pipeline, including evaluating content, providing feedback to authors, organizing figures, reviewing permissions, and running manuscripts through plagiarism software and analyzing the results. Assists the book editors with copyediting, proofreading, checking references, and other editorial tasks.
  • Supports author care and book promotion efforts, including planning annual author and consultant dinner, designing promotional flyers, serving as managing editor for author newsletter, running exhibit booths at education conferences, organizing book signings, and attending conferences as an ASCD representative.
  • Responds to requests for information from authors and colleagues, drafts reports, maintains unit files and procedure documents, initiates process improvements, orders books and supplies, tracks budget expenses, submits books for awards, schedules and helps plan meetings, and completes other administrative tasks.
  • Contributes to a variety of projects independently and in a project-based, team environment. Serves on organizational teams and ad hoc groups and assists Publisher with special projects, as needed.

QUALIFICATIONS

Knowledge
  • A four-year college degree in a relevant field of study is preferred.
  • In-depth knowledge of office administration procedures is required.
  • General understanding of publishing processes and copyright law is required.
  • Knowledge of technology and applications for collaboration, information sharing, and document management systems is preferred.
  • Knowledge of the K–12 education field is desirable.

Skills and Abilities
  • Ability to organize and prioritize work, adhere to deadlines and timelines, and adapt quickly to changing schedules.
  • Ability to work collaboratively on teams.
  • Ability to work on multiple projects and assignments simultaneously.
  • Ability to provide superior customer service to both internal and external customers.
  • Strong verbal and written communication skills.
  • Ability to effectively evaluate content and develop feedback, and strong copyediting skills.
  • Ability to effectively present information and respond to questions from staff, managers, executives, authors, and the public.
  • Ability to use interpersonal skills to build and maintain effective relationships.
  • Ability to read, analyze, and interpret general business information such as reports, instructions, guidelines, procedures, and communications.
  • Ability to apply sound judgment in decision making and problem solving, and when making recommendations for process improvements.
  • Ability to pay close attention to detail and proofread work product to maintain high-quality standards.
  • Ability to create and maintain Excel spreadsheets and databases.
  • Ability to use Windows, Microsoft Office (e.g., Word, PowerPoint,  and Outlook), Internet browser applications, and other basic office software.
  • Ability to learn and use web-based office applications for online collaboration, document/content management, and intranet management (e.g., SharePoint).
  • Ability to perform basic math calculations.

Experience
  • Three or more years of experience working in a publishing organization, news organization, or education association (e.g., as administrative assistant, editorial assistant, publications specialist, paralegal), including experience with copyediting and proofreading documents, is required.
  • Experience administering web-based office applications for online collaboration, document/content management, and intranet management is helpful.

WORK ENVIRONMENT
  • Normal demands associated with a deadline-driven office environment.
  • The noise level is generally quiet to moderate.
  • Daily contact with external customers, vendors, colleagues, associates, supervisors, and staff at all levels of the organization.

PHYSICAL DEMANDS
  • Ability to remain at a desk for extended periods of time.
  • Ability to communicate and exchange information with others.
  • Ability to move about to coordinate work in areas of varying heights.
  • Ability to perceive and inspect records in a document management system.
  • Ability to see in color or use appropriate technology for editing purposes.
  • Ability to operate general office equipment.
  • Ability to travel to off-site meetings and set up exhibit booths.
  • Ability to occasionally lift, carry, move, or position objects weighing up to 10 pounds.

This position description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Key Position Designation: Certain positions are essential to providing immediate and continuing support for operations or support functions during an emergency or building closure. Employees who hold these positions may be required to work (at their worksite or remotely) when other employees are not required above. Please refer to the General Information section above to determine whether this position is considered a key position.
 

This is a non-management position
This is a full time position
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