Get ready to jump on board with the industry leader in the provision of wellness services to the military and veteran communities!

The Bowen Group, a values-led, industry leader in telehealth, health communications, and wellness services and staffing has an outstanding opportunity for a Conference Meeting Planner to join our team supporting the Department of Defense Suicide Prevention Office. This is a full-time, hybrid position located in the National Capital Region. 

The Bowen Group Level up in your career and support the military community at The Bowen Group.

CORE FUNCTIONS
Coordinate activities of staff, venue personnel, or clients to make arrangements for group meetings, events, or conventions.
  • Work with team and client to plan all aspects of large and small virtual and in-person events, including but not limited to venue selection, platform selection, registration process, digital and hardcopy materials for use leading up to and during the event, theme, and technology needs.
  • Develop event planning timelines and monitor proactively to ensure team meets all deadlines.
  • Manage event registration processes from setup and instructions through after-action reporting.
  • Manage and provide day-of-event support, including registration and check-in, vendor management, note-taking, and problem-solving.

Skills in:
  • Coordinating timelines and requirements across internal and external teams.
  • Maintaining accurate information on notification or scheduling applications and/or websites.
  • Identifying and tracking attendees and staff.
  • Conveying event information to customers.
  • Leveraging existing resources to strategize an event.
  • Adjusting event information thoroughly across all media.

Ability to:
  • Manage all aspects of the planning and organization of virtual and in-person events including theme development, equipment and technology needs, invitation and registration system support, material development, support for day(s) of event, and after-action report development.
  • Conduct market research on platforms, venues, and speakers, gather information and negotiate contracts prior to closing any deals.
  • Interact, engage and coordinate with government stakeholders and high-level officials to collect requirements and provide reports for program events.
  • Create schedules and manage projects to ensure that major event milestones are met and delivered according to project schedules.
  • Ensure compliance with insurance, legal, health, and safety obligations.
  • Propose ideas to improve provided services and event quality.
  • Create and maintain websites for organizational events using an event management system.
  • Specify and organize staff requirements and coordinate their activities.
  • Engage and respond with event attendees as the main point of contact.
  • Manage and provide day-of-event support, including registration and check-in, vendor management, note-taking, and problem-solving.
  • Proactively manage arising issues and troubleshooting during rehearsals or day of the event.
  • Coordinate registration and contracting of booths at conferences and workshops.
  • Conduct pre-and post-event evaluations and report on outcomes. 

Education and Work Experience:
  • Education: Bachelor’s degree. Experience exceeding the minimum may be substituted for education.
  • Work Experience: 2-4 years experience.

Additional Requirements:
  • Must be a U.S. citizen
  • Must be able to obtain a favorable background check

Benefits - We offer a comprehensive benefits package for Full-time Employees to include the following:
  • Health, dental, vision
  • Generous vacation and holiday leave
  • Flexible Spending Account (medical and dependent)
  • 401(k) with Match
  • Group Life insurance
  • Short-term and long-term disability
  • Tuition assistance and/or professional development training
 

The Bowen Group provides support to federal government clients. Some of these clients may require our employees to be fully vaccinated for COVID-19. Therefore, by applying for this position, you understand that you may be required to disclose your vaccination status as a condition of employment. 
 

The Bowen Group is proud to be an equal opportunity employer, committed to recruiting, hiring, and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law. Learn more about your EEO rights as an applicant.

The Bowen Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. If you have a disability and require assistance with our online application process, please tell us how we can help by contacting us at recruiting@thebowengroup.com                                         

Note: This accessibility is intended for individuals requiring accommodations and should not be used to check on the status of your application. Inquiries not specific to requesting accommodation will be discarded. 

The Bowen Group participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. 
                                                                        


Department: Strategic Communications
This is a non-management position
This is a full-time position

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