File Intake Supervisor (Remote; Valley Forge, PA)

Chartwell Law, a rapidly growing civil litigation law firm, with more than 200 attorneys across 29 offices from coast to coast, is currently recruiting motivated professionals with exceptional talent and promise to join our nationally ranked firm. With a culture built on collaboration and teamwork, we reward skill and initiative with new opportunities and dynamic challenges. Chartwell Law fosters a supportive and inclusive work environment that provides our attorneys and staff with the resources they need to succeed.

We offer a competitive compensation and benefits package that includes healthcare and retirement benefits, an engaging employee wellness program, mentoring program, and a charitable matching program. We are proud to provide a professional and welcoming firm community where everyone can openly contribute unique experiences and celebrate the differences that make us Chartwell Law. If you are ready to work at a firm that values your contributions and encourages your growth and success, submit your resume and cover letter today to be considered for this exciting opportunity!

Chartwell Law does not accept candidate submissions from outside agencies without prior approval and a signed agreement. In addition, we do not accept unsolicited candidates from outside agencies via our internal email system. If an outside agency fails to adhere to these procedures and/or the terms under a signed contract, Chartwell Law will not consider any submissions constituting a formal submission nor will any such submission bind Chartwell Law in any way. Outside agencies that would like to discuss a potential candidate and/or enter into an agreement with Chartwell Law, must first contact us at Recruiting@ChartwellLaw.com.

The File Intake Supervisor will oversee the daily operations of the file opening team, provide oversight and manage workflow of the team, and ensure necessary support and tools are available for the team to timely open new files in our accounting system as well as our case management system. This position regularly works with attorneys, staff, and administration within the firm.

• · Oversee file intake team to ensure proper opening of firm files.
• · Ensure information secured through the file intake process is accurate and in compliance with    firm and client requirements prior to entry.
• · Professional follow up with attorneys and support staff for additional information.
• · Oversee the file closing team.
• · Ensure file changes are timely completed and the appropriate parties notified.
• · Work closely with the cash applications team on trust matters.
• · Conduct timely opening of new matters upon submission of appropriate information. 
• · Contribute to the maintenance and updating of information in our accounting system.
• · Assist in the file opening process during the onboarding of new attorneys to the firm.
• · Understand and appropriately utilize all firm systems.
• · Coordinate with conflicts team and firm counsel as needed.
• · Coordinate with other members of the accounting team as needed.

Requirements/Skills: 

• · Associates' Degree or relative experience in a law firm
• · Experience with Aderant or Elite 3E preferred
• · Direct file intake experience preferred
• · Experience with Microsoft Office
• · Strong verbal and written communication skills 
• · High attention to detail
• · Excellent organizational skills
• · Able to multitask in a high-volume environment

Department: Administrative
This is a full time position