JOB SUMMARY

Send out Customer Invoices
Cash application
Customer Collections
Bank Reconciliation
Enter invoices.
Perform check runs.
File records as appropriate.

ESSENTIAL JOB FUNCTIONS/DUTIES

AR
 
  • Pull invoices per site and save them on Corporate Drive and send to customers or place in customer portals.
  • Make sure all CPP Cleveland / Euclid invoices attached to shipping documents
  • Daily cash application to customer invoices
  • Backup for daily cash receipt reports
  • Reconcile bank statement to Oracle accounts
  • Collection and discrepancy cleanup for Steel Treater accounts

AP
  • Enter invoices
  • Process accounts payable for four (10) sites
  • Review and process expense reports
  • Perform check runs.
  • Print and mail checks.
  • File unpaid invoices for different sites.
  • Match checks to paid invoices and file for different sites.
  • Maintain working condition of administrative office equipment (check stuffer, postage meter, copier/printer, etc.)
  • Assist with maintaining internal financial controls and procedures.
  • Perform day-end and month end procedures
  • Maintain confidentiality of records and transactions.
  • Adhere to and enforce proper safety/security procedures and protocol.
  • Additional administrative duties as needed. (filing, phones, mail, etc.)

KEY DIMENSIONS

Invoices sent to customers on a timely basis.
Cash applied correctly on a timely basis.
Steel Treater customers contacted and payment requested for delinquent accounts.
Create monthly AP focus matrix of activities and deviations to provide visibility of all expenses.

KEY RELATIONSHIPS & LEADERSHIP

Customers
Site accounting departments
Buyers
Vendors
Accountant
Controller
Management as appropriate






QUALIFICATIONS
  • Education: High School degree or GED Equivalent
  • Experience:  1-2 years’ experience in data entry, bookkeeping.
  • Certifications/Licenses:  None
  • Other Required Knowledge, Skills & Abilities: Knowledge of Oracle software. Computer literate: Excel, Word.  Proficient using office equipment: i.e. fax machine, adding machine, check stuffer, postage meter, etc. Attention to detail and accuracy. Sense of urgency. Communication skills. Interpersonal skills. Planning and organizing. Scheduling and monitoring. Problem analysis and problem solving skills. Initiative. Team work. Confidentiality.        

WORKING CONDITIONS
 
  • Working Environment:   Office Environment
  • Physical Demands:    Sitting/Standing for extended periods of time. Able to lift up to 20lbs. Extended periods of time using a computer screen. Extended periods of time using a keyboard.
  • Travel Requirements: None
  • Required PPE:     Check for required PPE in areas you may be working in
  • Safety Glasses:    Needed in all areas of the plant.
  • Steel toe shoes:  Needed in all areas of the plant.

This is a non-management position
This is a full time position

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