Catering Coordinator (Sausalito, CA)

1. Receiving guests
2. Answering incoming calls
3. Preparing correspondence, contracts, proposals, banquet orders
4. Creating and maintaining customer files,
5. Maintaining sales systems
6. Completing RFP’s
7. Qualify and transfer all incoming leads, via phone, email, and in person, to appropriate Manager
8. Hold space and sleeping rooms for groups
9. Draw contracts
10. Turn groups definite and complete hotel-wide turnover report
11. Send countersigned contracts to client
12. Put together Catering and Wedding press packets
13. Cost Estimates
14. Create, complete, and update Banquet Event Orders, work with Managers and clients for event details
15. Maintain master BEO binder
16. Print and distribute BEOs for each event weekly, add master account numbers to all social event BEOs
17. Distribute BEO revisions twice daily
18. Print and assemble Resume packets weekly
19. Maintain Event Manager Spreadsheet weekly
20. Weekly Wedding and Social Events Sales Reports
21. Weekly Daily Events Report for Restaurant and Engineering
22. Check availability for rooms and space for managers in Maestro/Delphi
23. Provide site tours for clients
24. Print group rosters for event managers
25. Create and print menu cards and buffet food labels as needed
26. Update Delphi pricing, item, and contract forms
27. Embraces Cavallo Point’s Approachable Luxury Philosophy Card and Culture, inspiring the employees to follow and embrace our values and goals
28. Attend interdepartmental meetings as required.
29. Sincere and warm interaction with all guests/clients/vendors including consistent eye contact with a smile.
30. Follow and deliver 5 Star services’ standards, delighting guests by anticipating their needs.
31. Other duties as assigned.

This is a non-management position
This is a full time position