GWL Realty Advisors- Executive Assistant (Contract) (Toronto, ON)

About GWL Realty Advisors

GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.

Reporting to the Vice President of Investments. This position will provide support for the Investments team and will be responsible for a variety of tasks.

We’re looking for an Executive Assistant for a 3-6 month contract (opportunity for extension) to support our Investments team at our head office. This role is Monday- Thursday in office, with Fridays working from home.

RESPONSIBILITIES

Coordinate meetings including taking and distribution of minutes, boardroom bookings, conference calls, social engagements, team events, travel arrangements, catering, IT resources, and other requirements in support of smooth and efficient business and meeting facilitation.
Field incoming telephone and digital inquiries and greet visitors at reception.
Manage filing system for transactions and related functions, including collection and organization of documents from internal and external parties, ensuring internal compliance reporting is completed and filed appropriately, and ensuring appropriate document retention and destruction practices are followed.
Processes invoices and expense reports in a timely manner and in accordance with accounting policies, and track actual expenses relative to budget.
Develop and maintain an excellent line of communication and strong working relations with internal and external parties.
Perform other duties as required.

QUALIFICATIONS

Have 2+ years of experience working in an administrative role.
Have post-secondary education in related discipline.
Are proficient with Microsoft Office products (Word, Excel, PowerPoint, Teams, SharePoint). Knowledge of Concur will be considered an asset.
Are eager for exposure to a commercial real estate office.
Have a proven ability to deal with confidential/sensitive issues using discretion.
Demonstrate excellent problem solving, organizational, interpersonal, and time management skills, and can meet strict deadlines with professionalism and accuracy.
Have exceptional written and oral communication skills.

What we Offer

3 Weeks of Vacation per year
3 Paid Personal Days per year
Up to $2,000 annual Education Allowance
Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs
Up to $400 to use towards wellness annually to help support your financial, physical, and mental wellness

'What we Offer' section only applies to full-time employees.

Our Business

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

This is a contract position

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