Property Administrator (Calgary, AB)

About GWL Realty Advisors

GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients. 
 

• Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques and record cash receipts to Tenants’ accounts in Yardi
• Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks
• Identify operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing, monthly purchase order reconciliation
• Prioritize property operating expense invoices that require immediate payment
• Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
• Petty cash reconciliations
• Assist in preparation of tenant charge backs and refunds (where applicable)

• Preparing, processing and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording and deposit of rental cheques.
• Maintain an accurate filing system for audit and reference; monthly AP filing
• Complete variance explanations for the monthly property reports as required
• Maintain utilities consumption and costs tracking sheets
• Percentage rent reporting as required

• Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports and various administrative duties.
• Administration of Vendor Maintenance requirements
• Work closely with various internal groups and property managers to ensure all administrative aspects of Tenancy Leases are maintained
• Maintaining tenant emergency contact information and administration of tenant information in Angus
• Assist in annual audit function by locating and copying invoices for audit and verification purposes
• Provide back up for Sr. Property Administrator
• Assist with staff educational requests

• Handle a variety of internal and external vendor inquiries regarding invoice payments
• Distribution of annual RPS notices within required timelines
• Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements
• Compose and send tenant advisories and onboarding packages as required
• Actively participate in tenant appreciation events, liaising with marketing to ensure successful events

• 2 + years of experience in property administration/real estate property accounting
• Proficiency with Yardi and Angus systems
• Current enrollment in BOMI RPA program is considered an asset
• Proven record of exemplary customer services
• Post secondary education in a related discipline
• Proven organizational and multi-tasking skills; ability to cope with changing client needs and delivering successful results within respective required time frames
• Exceptional written and verbal communications, organization, interpersonal and time management skills
• High initiative, professional and flexible

• 3 Weeks of Vacation per year
• 3 Paid Personal Days per year
• $400 to use towards wellness spending account (until Dec 31st, 2023)
• Up to $2,000 annual Education Allowance
• Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs

This is a full time position