One of the great things about being an international real estate company is the variety of career options we can offer our employees. Combined with our investment in your learning and development, we can empower you to achieve your goals.

You could be managing a real estate portfolio for a large pension fund, buying or selling properties, overseeing a development project, managing or leasing a building, or taking on corporate responsibilities related to finance, human resources, sustainability or communications. As careers go, there’s a lifetime of opportunity here.

Where do you see yourself? 

We’re looking for a Property Administrator to assist with a variety of administrative functions including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, and coding property invoices for payment

  • Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants’ accounts on CTI
  • Assisting Property Manager and Senior Property Administrator with compilation and maintaining of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
  • Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all tasks related thereto; provide both verbal and written communication with Tenants
  • Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
  • Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
  • Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.
  • Prioritize property operating expense invoices that require immediate payment
  • Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
  • Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques.
  • Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing
  • Handle a variety of internal and external vendor inquiries regarding invoice payment
  • Maintain utilities consumption and costs tracking sheets,
  • Complete variance explanations for the monthly property reports 
  • Assist in preparation of tenant charge backs (where applicable)
  • Assist in annual audit function by locating and copying invoices for audit and verification purposes
  • Provide back up for Sr. Property Administrator as well provide relief for Reception

  • 2 + years of experience in property administration/real estate property accounting
  • Current enrollment in BOMI RPA program is considered an asset
  • Post secondary education in related discipline
  • Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
  • Exceptional communications, organization, interpersonal and time management skills
  • High initiative, professional, and flexible.
  • Experience with Yardi system is an asset.

Why work for us?

Beyond your paycheque, we invest in your health, well-being and development, and encourage teamwork and collaboration, so you can do your best work and enjoy life to its fullest.

Are you ready to grow your future with us?

Learn more about our team of professionals, and the exciting new opportunities available with GWL Realty Advisors by reviewing our job openings below. Apply today!

We thank all applicants. However, only those selected for an interview will be contacted.


GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know


This is a full time position

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