About GWL Realty Advisors

GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients. 

We’re looking for a Property Administrator for a busy downtown Toronto portfolio.  The Property Administrator will assist with a variety of administrative functions including processing and maintaining tenant files, coding property invoices for payment and possess strong skills with Yardi systems.


Payment Processing

  • Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
  • Prioritize property operating and capital expense invoices that require immediate payment
  • Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration
  • Assist in preparation of tenant charge backs (where applicable)
  • Prepare service contracts using out standard format
  • Maintain the service contract summary and ensure all contracts are uploaded to the central system.

  • Assist with completing variance explanations for the monthly property reports 
  • Maintain utilities consumption and costs tracking sheets
  • Completion of petty cash and expense reports
  • Administrative Support to Property Management Team and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
  • Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
  • Preparation of purchase orders and tracking of purchase orders for close out and accrual purposes. 
  • Input and upload of operating budgets.
  • Assist with input of capital budgets and capital administration
  • Assist in annual audit function by locating and providing invoices for audit and verification purposes
  • Familiar with preparation of various Property Management and Accounting reports in Yardi, ie monthly cash flow.
  • Provide back up for Sr. Property Administrator as well provide relief for Tenant Services Coordinator.

  • Handle a variety of internal and external vendor inquiries regarding invoice payments
  • Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.

  • 2 + years of experience in property administration/real estate property accounting
  • Current enrollment in BOMI RPA program is considered an asset
  • Post secondary education in related discipline
  • Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
  • Exceptional communications, organization, interpersonal and time management skills
  • High initiative, professional, and flexible.

What we Offer
  • 3 Weeks of Vacation per year
  • 3 Paid Personal Days per year
  • Up to $2,000 annual Education Allowance
  • Up to $5,000 annual Mental Health Coverage, plus other comprehensive benefits and savings programs
  • Up to $400 to use towards wellness annually to help support your financial, physical, and mental wellness

Our Business

Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

Our Commitment to Diversity

GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.


This is a full time position

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