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Mail Services Coordinator (Buffalo, NY)
Goldberg Segalla is a national civil litigation law firm that represents major national and regional companies and insurance carriers in all aspects of business counseling, risk assessment and dispute resolution including representation in various types of claims, controversies and litigation involving personal and other injuries, property damage, contract disputes and business torts. While our Am Law 200 and Chambers ranked firm employs more than 1,000 people, we operate as one tight-knit and highly collaborative team.
We are seeking a highly motivated and organized individual to join our team as a Mail Services Coordinator in its Buffalo, NY office. This role provides comprehensive mail services support for the assigned office, working closely with the Firm’s Mail Services Supervisor. This role is ideal for individuals with strong organizational skills, a commitment to maintaining confidentiality, and effective communication abilities. The ability to multi-task, prioritize work, and a willingness to work in a fast-paced production environment are essential.
ESSENTIAL JOB FUNCTIONS:
REQUIRED SKILLS/ABILITIES & EXPERIENCE:
We are seeking a highly motivated and organized individual to join our team as a Mail Services Coordinator in its Buffalo, NY office. This role provides comprehensive mail services support for the assigned office, working closely with the Firm’s Mail Services Supervisor. This role is ideal for individuals with strong organizational skills, a commitment to maintaining confidentiality, and effective communication abilities. The ability to multi-task, prioritize work, and a willingness to work in a fast-paced production environment are essential.
ESSENTIAL JOB FUNCTIONS:
- Receive and sort incoming mail including legal documents, correspondence, and other relevant materials.
- Scan documents and ensure the quality and accuracy of scanned images.
- Print outgoing mail requests utilizing various shipping methods.
- Post mail using the firm’s postage machine and deliver mail to the post office.
- Assist with print production projects such as creating and preparing trial materials.
- Distribute mail to the appropriate recipients within the firm.
- Ability to multi-task, prioritize work, and work efficiently in a fast-paced production environment.
- Assist in all other office duties assigned, including filing and saving documents for the appropriate file.
REQUIRED SKILLS/ABILITIES & EXPERIENCE:
- Associate’s degree or relative experience in an office environment.
- Strong organization and time management skills
- Works well in a team environment
- Ability to work independently within general guidelines and minimal supervision
- Ability to maintain confidentiality of sensitive information
- Regularly required to clearly communicate and exchange information in English
- Regularly required to observe and assess data and documents, in printed form and on computer screens
- May be requested to work beyond normal work hours and weekends for special projects
Benefits:
The hourly rate range for this position is $19.00 - $21.00. Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.
Department: Operations
This is a full time position
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