The Accounts Payable/Payroll Coordinator is responsible for receiving, processing, verifying, and reconciling invoices. Prepares and processes bi-weekly payroll for company employees. Processes payment for independent contractors and sub-contractors. All employees are expected to carry out the company’s mission, vision, and values.

As an Accounts Payable & Payroll Coordinator at Schill Grounds Management, you must be able to perform the following essential functions of the job:
  1. Support the monthly check run cycle to include pulling invoices, preparing checks, assembling checks, stuffing envelopes, and timely mailing.
  2. Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.
  3. Adds, updates, and obtains vendor payment information to enter in the accounting system.
  4. Reconcile payable reports each month to confirm that all amounts paid were accurate.
  5. Process timely and accurate payment to subcontractors and independent contractors.
  6. Communicates with vendors in reference to purchase orders and invoices to ensure accurate payment. Researches and resolves issues of concern.
  7. Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
  8. Maintains accounts payable files to include filing, updating folders, etc.
  9. Compiles payroll data, polls-time clocks, and reviews the downloaded information for completeness and accuracy.
  10. Reviews, processes, and completes garnishments, child support, PTO, and other employee or mandatory requests affecting payroll.
  11. Process transfer of payroll data to payroll company.
  12. Enters and reviews employee information on the payroll system and closes electronic files upon separation.
  13. Responds to requests for information from employees and/or outside entities such as garnishments, employment verifications, and financial institutions.
  14. Produces reports out of the payroll system as needed.
  15. Establishes priorities for managing own work while staying on a focus, efficient path for achieving results.
  16. Acts as a business ambassador and presents a positive image of the company.
  17. Follow all company policies and procedures.
  18. Perform any other duties as assigned.

JOB SKILLS AND PERSONAL CHARACTERISTICS
  • Must possess a high degree of accuracy with data entry and payment processing
  • Must be detail-oriented, organized, and able to prioritize work accordingly
  • Must be friendly and can troubleshoot payroll errors with employees and/or managers
POSITION REQUIREMENTS

A high school diploma or GED is required

1-2 years of payroll processing, preferred

1-2 years of experience in AP preferred

Advanced knowledge of Microsoft Office products (Word, Excel, Outlook, etc.)

Previous work experience in QuickBooks and Paylocity preferred

Must have a solid understanding of basic bookkeeping and AP principles

Proven ability to calculate, post, and manage accounting figures and financial records
 
Work Authorization
Employment is contingent upon a successful background check and drug screen.  Schill Grounds Management, Inc. will only employ those who are legally authorized to work in the United States.

Equal Opportunity Employer
Schill Grounds Management, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
 

Department: Administration
This is a non-management position
This is a full time position

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