Legal Assistant (Boca Raton, FL; Coral Gables, FL; ...)

• Types correspondence, reports, opinions, agreements, memoranda, applications, and all legal document
• In attorney’s absence, handles client telephone inquiries, records messages, and follows up as required; makes appointments for clients
• Maintains good public relations with clients; observes confidentiality of attorney-client relationship
• Reviews and prioritizes incoming mail.  Ensures that outgoing mail – local, foreign, express mail, or special courier – is timely deposited for delivery
• Maintains client and general files.  Enters new client/matter data into computer system.  Prepares and maintains client contact information.  Conducts periodic review for possible storage of older files; prepares files to be closed.
• Reviews monthly docket report; establishes and maintains calendar and deadline reminder system; informs Docketing of new and completed matters
• Enters attorney/law clerk/technical writer/patent agent time into time and billing software/system; ensures time sheets are provided to appropriate person in timely manner; processes bills from BIM; proofs billing invoices; reviews and finalizes bills after attorney input.
• Performs legal assistant duties as requested
• Reporting the filings to clients.
• Monitor their attorney’s docket in conjunction with the docketing department.

• Accurate typing speed of 65+ wpm
• High proficiency in Microsoft Word, Excel, and Outlook
• Ability to maintain composure under pressure
• Reliable attendance record
• Experience with editing, revising, and drafting of legal documents
• Excellent written and verbal communication skills
• Ability to multi-task and to complete projects with little direction
• Ability to use discretion and handle confidential information
• Ability to meet deadlines and produce high quality work products
• Attention to detail and excellent organizational skills

This is a non-management position
This is a full time position