Administrative Officer - USAID/Bangladesh Ftf QA Support Activity (Bangladesh)
Green Powered Technology (GPTech) is a global sustainable energy and infrastructure consulting firm passionate about engineering and energizing a sustainable future. We are a close-knit team of highly qualified technical and development professionals dedicated to making a lasting impact for realizing a sustainable future.
Providing comprehensive services for the entire project lifecycle, we deliver solutions to help clients save money, enhance operations, protect the environment, and achieve sustainable impacts. We are a trusted partner for delivering sustainable solutions through ongoing engagement and continuous improvement. GPTech is a signatory to the Global Compact and supports the United Nations Sustainable Development Goals with an emphasis on providing technical support in the areas of Affordable and Clean Energy; Climate Action; Sustainable Cities and Communities; Clean Water and Sanitation; and Industry, Innovation, and Infrastructure.
As a small business, we are proud of our big results. After just 13 years in business, GPTech has successfully supported more than 100 projects for over 30 clients in over 65 countries, with no sign of slowing down. Today, we are one of the world’s leaders in employing innovative energy and engineering solutions to sustainably manage the earth’s resources and meet societal needs. Visit www.greenpoweredtechnology.com for more information.
About the Position:
GPTech is seeking an Administrative Officer to provide support to the United States Agency for International Development (USAID) Bangladesh (USAID/Bangladesh) Feed the Future (FtF) Quality Assurance Support Activity. The Administrative Officer will assist with a full range of operational and office support work for the USAID FtF Bangladesh activity. The selected individual will ensure that the activity alignment complies with all USAID rules and regulations. The individual will be responsible for overall coordination of operational tasks of the project with day-to-day management/administration of project field staff in accordance with the project objective. The ideal candidate will be organized, results-driven, detail-oriented, and able to execute tasks independently with a high level of accuracy. This position is located in GPTech’s Dhaka office in Bangladesh.
Responsibilities:
Qualifications:
Thank you for applying and for your interest in Green Powered Technology. Only qualified candidates selected for further screening will be contacted. Candidates will be evaluated continuously. All are encouraged to apply as soon as possible, as employment may be contingent upon a successful background check, security clearance, and/or customer approval.
The physical demands and work environment that are described in this position description are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
This position description is a summary of the essential functions and requirements of this position. This document is not intended to be a comprehensive list of all duties and requirements of the position; at any time, the employee’s manager may assign other duties as related, or as otherwise deemed appropriate and necessary, within the general scope of the role, without the need for additional compensation.
Green Powered Technology is proud to be an Affirmative Action/Equal Opportunity employer and encourages diversity and inclusion in the workplace. We are committed to providing equal employment opportunities for all persons, in all facets of the employment process. Green Powered Technology prohibits the discrimination and harassment of any kind based on race, color, religion, age, gender, sexual orientation, gender identity or expression, national origin, citizenship status, marital status, parental status, genetic information, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Providing comprehensive services for the entire project lifecycle, we deliver solutions to help clients save money, enhance operations, protect the environment, and achieve sustainable impacts. We are a trusted partner for delivering sustainable solutions through ongoing engagement and continuous improvement. GPTech is a signatory to the Global Compact and supports the United Nations Sustainable Development Goals with an emphasis on providing technical support in the areas of Affordable and Clean Energy; Climate Action; Sustainable Cities and Communities; Clean Water and Sanitation; and Industry, Innovation, and Infrastructure.
As a small business, we are proud of our big results. After just 13 years in business, GPTech has successfully supported more than 100 projects for over 30 clients in over 65 countries, with no sign of slowing down. Today, we are one of the world’s leaders in employing innovative energy and engineering solutions to sustainably manage the earth’s resources and meet societal needs. Visit www.greenpoweredtechnology.com for more information.
About the Position:
GPTech is seeking an Administrative Officer to provide support to the United States Agency for International Development (USAID) Bangladesh (USAID/Bangladesh) Feed the Future (FtF) Quality Assurance Support Activity. The Administrative Officer will assist with a full range of operational and office support work for the USAID FtF Bangladesh activity. The selected individual will ensure that the activity alignment complies with all USAID rules and regulations. The individual will be responsible for overall coordination of operational tasks of the project with day-to-day management/administration of project field staff in accordance with the project objective. The ideal candidate will be organized, results-driven, detail-oriented, and able to execute tasks independently with a high level of accuracy. This position is located in GPTech’s Dhaka office in Bangladesh.
Responsibilities:
- Work closely with the Finance Manager, Chief of Party (COP), and the GPTech Home Office staff (in Washington, D.C.) to support the project’s financial, operational, and contract systems and processes.
- Lead front office operations, including answering phones and maintaining relations with vendors.
- Coordinate the organization of national and international travel, including booking vehicles and accommodations, purchasing tickets, and arranging visas and logistics for project staff.
- Provide support to organize in-person and online events, including venue selection, invitations, travel arrangements for participants, interpretations, recordings, and promotion of the events.
- Support the Finance Manager in the preparation of payment slips, expense receipts, and supporting documents of partner activities, as well as management of petty cash, ensuring accuracy and compliance with policies and procedures.
- Conduct periodic inventory of office assets.
- Record and review timesheets and annual leave and sick leave of project staff.
- Manage office physical and electronic files, as well as incoming and outgoing correspondence.
- Assist in preparing letters, office memos, and documents for meetings and events.
- Liaise with internet provider, IT outsource services, and help desk for regular IT maintenance and problem solving.
- As needed, assist with all administrative, procurement, operational, and logistical aspects for the office. Serve as primary point of contact for procuring supplies, services (including staff hires and consultancy needs), and equipment.
- Support Human Resource with relevant administrative duties, such as preparing leave tracker for each employee, collecting timesheets and leave application forms, and handling visa processing for expatriates.
- Assist with office recruitment needs, such as preparing position descriptions, coordinating interviews, conducting reference checks, and reviewing resumes.
- Appropriately calculate the value-added tax (VAT) and advanced income tax amount for suppliers at source and prepare monthly VAT report submission to the Bangladesh National Board of Review and USAID.
- Perform other duties or tasks assigned by supervisor and management.
Qualifications:
- Bachelor’s degree in Administration plus 5 years’ work experience in relevant fields
- Knowledge of Bangladeshi laws and policies on finance, procurement, and human resources
- Experience working with USAID-funded programs, preferably in Bangladesh
- Knowledge of local laws and policies on finance, procurement, and human resources
- A successful track record in setting priorities, using keen analytical, organizational, and problem-solving skills that support and enable sound decision-making
- Excellent Microsoft office skills, including Excel, required, especially for functions relevant to financial management and accounting
- Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- Fluent in English, both written and verbal
- Experience in building successful relationships within an organization and in a cross-functional environment
- Familiar with Internet communications, including use of email, group messaging, and information-gathering tools
Thank you for applying and for your interest in Green Powered Technology. Only qualified candidates selected for further screening will be contacted. Candidates will be evaluated continuously. All are encouraged to apply as soon as possible, as employment may be contingent upon a successful background check, security clearance, and/or customer approval.
The physical demands and work environment that are described in this position description are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
This position description is a summary of the essential functions and requirements of this position. This document is not intended to be a comprehensive list of all duties and requirements of the position; at any time, the employee’s manager may assign other duties as related, or as otherwise deemed appropriate and necessary, within the general scope of the role, without the need for additional compensation.
Green Powered Technology is proud to be an Affirmative Action/Equal Opportunity employer and encourages diversity and inclusion in the workplace. We are committed to providing equal employment opportunities for all persons, in all facets of the employment process. Green Powered Technology prohibits the discrimination and harassment of any kind based on race, color, religion, age, gender, sexual orientation, gender identity or expression, national origin, citizenship status, marital status, parental status, genetic information, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.
This is a regular full time position