Office Manager - USAID/Engineering Support Program - South Sudan (Juba, South Sudan)
Green Powered Technology (GPTech) is a global sustainable energy and infrastructure consulting firm passionate about engineering and energizing a sustainable future. We are a close-knit team of highly qualified technical and development professionals dedicated to making a lasting impact for realizing a sustainable future.
Providing comprehensive services for the entire project lifecycle, we deliver solutions to help clients save money, enhance operations, protect the environment, and achieve sustainable impacts. We are a trusted partner for delivering sustainable solutions through ongoing engagement and continuous improvement. GPTech is a signatory to the Global Compact and supports the United Nations Sustainable Development Goals with an emphasis on providing technical support in the areas of Affordable and Clean Energy; Climate Action; Sustainable Cities and Communities; Clean Water and Sanitation; and Industry, Innovation, and Infrastructure.
As a small business, we are proud of our big results. After just 14 years in business, GPTech has successfully supported more than 100 projects for over 30 clients in over 75 countries, with no sign of slowing down. Today, we are one of the world’s leaders in employing innovative energy and engineering solutions to sustainably manage the earth’s resources and meet societal needs. Visit www.greenpoweredtechnology.com for more information.
About the Position:
GPTech is seeking an Office Manager to support the USAID Architecture and Engineering III (A&E III) Quality Assurance Task Order in South Sudan. The Office Manager will oversee and lead tasks related to human resources and office logistics. Human resources tasks include keeping appropriate documents on file; purchasing and maintaining insurance; recruitment; and updating and ensuring personnel compliance with policies and procedures. Logistical tasks include coordinating travel and meetings; purchasing office supplies and other items as needed; keeping inventory of all goods; supporting the contracting and oversight of local parties (translators, printing and copying services, IT consultants, etc.); and filing and storing project documentation.
Responsibilities:
Qualifications:
Thank you for applying and for your interest in Green Powered Technology. Only qualified candidates selected for further screening will be contacted. Candidates will be evaluated continuously. All are encouraged to apply as soon as possible, as employment may be contingent upon a successful background check, security clearance, and/or customer approval.
The physical demands and work environment that are described in this position description are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
This position description is a summary of the essential functions and requirements of this position. This document is not intended to be a comprehensive list of all duties and requirements of the position; at any time, the employee’s manager may assign other duties as related, or as otherwise deemed appropriate and necessary, within the general scope of the role, without the need for additional compensation.
Green Powered Technology is proud to be an Affirmative Action/Equal Opportunity employer and encourages diversity and inclusion in the workplace. We are committed to providing equal employment opportunities for all persons, in all facets of the employment process. Green Powered Technology prohibits the discrimination and harassment of any kind based on race, color, religion, age, gender, sexual orientation, gender identity or expression, national origin, citizenship status, marital status, parental status, genetic information, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Providing comprehensive services for the entire project lifecycle, we deliver solutions to help clients save money, enhance operations, protect the environment, and achieve sustainable impacts. We are a trusted partner for delivering sustainable solutions through ongoing engagement and continuous improvement. GPTech is a signatory to the Global Compact and supports the United Nations Sustainable Development Goals with an emphasis on providing technical support in the areas of Affordable and Clean Energy; Climate Action; Sustainable Cities and Communities; Clean Water and Sanitation; and Industry, Innovation, and Infrastructure.
As a small business, we are proud of our big results. After just 14 years in business, GPTech has successfully supported more than 100 projects for over 30 clients in over 75 countries, with no sign of slowing down. Today, we are one of the world’s leaders in employing innovative energy and engineering solutions to sustainably manage the earth’s resources and meet societal needs. Visit www.greenpoweredtechnology.com for more information.
About the Position:
GPTech is seeking an Office Manager to support the USAID Architecture and Engineering III (A&E III) Quality Assurance Task Order in South Sudan. The Office Manager will oversee and lead tasks related to human resources and office logistics. Human resources tasks include keeping appropriate documents on file; purchasing and maintaining insurance; recruitment; and updating and ensuring personnel compliance with policies and procedures. Logistical tasks include coordinating travel and meetings; purchasing office supplies and other items as needed; keeping inventory of all goods; supporting the contracting and oversight of local parties (translators, printing and copying services, IT consultants, etc.); and filing and storing project documentation.
Responsibilities:
- Provide overall coordination of operational tasks of the project, with day-to-day management/administration of project field staff, in accordance with the objectives of the country strategy and customer requirements.
- Work closely with the Chief of Party (COP) and GPTech Home Office staff to manage the project’s financial, operational, IT, and contract systems and processes.
- Help oversee project contract terms, pricing, performance, and schedule, in coordination with the COP and GPTech Home Office staff, by providing timely and high-quality process and donor reports.
- Ensure compliance with USAID requirements (e.g., FAR, ADS, FAM), GPTech organizational policies, and South Sudan labor laws, while enabling transparency, accountability, and accuracy.
- Enhance and/or develop, implement, and enforce company policies and procedures, by employing systems that will improve project operation and effectiveness.
- Advise on and lead exploration of software for facility, logistics, contract, real estate, and human resource management.
- Serve as primary point of contact for procurement of supplies, services (including staff hires and consultancy needs), and equipment.
- Prepare contracts, subcontracts, agreements, and purchase orders, and provide subject matter expertise for all phases of contract management.
- Design and implement field office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Develop and maintain all administrative systems and procedures necessary for project implementation and for support of project staff in the GPTech office in South Sudan.
- Maintain organized and thorough personnel and financial data. Prepare documentation required to hire consultants, prepare labor agreements and consultant contracts, and secure approval of the COP and other required approvals.
- Coordinate translation of project documents as needed.
- Oversee the payment approval process for consultants, subcontractors, and vendors.
- Assist with recruitment (e.g., prepare position descriptions, coordinate interviews, conduct reference checks, and review resumes).
- Perform other duties as assigned.
Qualifications:
- Bachelor’s degree in an accounting, business, engineering, legal, or related technical field, with 6 years of experience working with donor-funded projects in progressively more responsible positions
- Experience working with USAID-funded programs
- Knowledge of South Sudan laws and policies on finance, procurement, and human resources
- Technological skills, with experience selecting and overseeing software installations and managing relationships with software vendorsÍž knowledge of accounting and reporting software
- Successful track record in setting priorities. Keen analytical, organizational, and problem-solving skills to support and enable sound decision-making
- Excellent communication and relationship-building skills. Ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- Fluency in English, both written and verbal
- Previous experience overseeing human resource functions (preferred)
Thank you for applying and for your interest in Green Powered Technology. Only qualified candidates selected for further screening will be contacted. Candidates will be evaluated continuously. All are encouraged to apply as soon as possible, as employment may be contingent upon a successful background check, security clearance, and/or customer approval.
The physical demands and work environment that are described in this position description are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.
This position description is a summary of the essential functions and requirements of this position. This document is not intended to be a comprehensive list of all duties and requirements of the position; at any time, the employee’s manager may assign other duties as related, or as otherwise deemed appropriate and necessary, within the general scope of the role, without the need for additional compensation.
Green Powered Technology is proud to be an Affirmative Action/Equal Opportunity employer and encourages diversity and inclusion in the workplace. We are committed to providing equal employment opportunities for all persons, in all facets of the employment process. Green Powered Technology prohibits the discrimination and harassment of any kind based on race, color, religion, age, gender, sexual orientation, gender identity or expression, national origin, citizenship status, marital status, parental status, genetic information, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.
This is a regular full time position