Tasting Room Concierge & Administrator (Sonoma, CA)

Tasting Room Concierge and Administrator - Jacuzzi Family Vineyards

SUMMARY:                  
The Tasting Room Concierge and Administrator serves as the primary contact for our guests and plays a critical role in delivering exceptional hospitality experiences.  This position is responsible for guest communications, reservations, concierge services, and administrative support for the Tasting Room Manager and Hospitality team.  The role requires strong attention to detail, organizational skills, and a passion for providing personalized high-touch service while supporting daily tasting room operations, scheduling, inventory and guest experience coordination.  All duties are performed under established procedures and managerial direction.

ESSENTIAL DUTIES & RESPONSIBILITIES:
Guest Experience & Concierge Support

• Act as a brand ambassador of the Winery by providing courteous, professional and welcoming service to all guests in person, by phone and via email.
• Serve as primary contact for guest inquiries, reservations, and general winery information.
• Provide concierge-style assistance to guests by coordinating tasting room experiences and responding to special requests (celebrations, group visits, accessibility needs).
• Share general recommendations for winery experiences and local amenities (restaurants, lodging, transportation) consistent with winery guidelines.
• Communicate guest preferences, notes, and special requests to the Hospitality team to support a positive guest experience.

Reservations & Administrative Support

• Schedule, book, modify, and manage reservations using Tock in accordance with established policies. 
• Maintain and update the reservation calendar to ensure accuracy and readiness for daily service.
• Respond promptly and professionally to phone and email inquiries.
• Maintain organized physical and electronic files.
• Process customer orders and update guest information using Tock and Commerce7.
• Accurately enter data, orders, and other information with attention to detail.
• Prepare pre-service paperwork and confirm reservation details and modifications prior to guest arrival.

Operational & Team Support

• Provide backup support to the tasting room and kitchen to assist with rest and meal break coverage as directed.
• Assist with preparation of monthly employee schedules and daily station assignments, including lunch and break coordination, under management direction.
• Support daily tasting room operations by following tasks through to completion.
• Maintain wine inventory records, complete transfers, and assist with monthly inventory counts.
• Assist with preparation for Trade tasting guests and provide follow-up support as requested by management.

Work Organization & Compliance

• Prioritize tasks efficiently in a fast-paced environment with changing demands.
• Follow all winery policies, procedures, and safety requirements.
• Perform all duties under supervision and escalate issues or concerns to management as appropriate.

QUALIFICATIONS:
Experience, Knowledge, and Skills

• High school diploma or equivalent required; college coursework preferred.
• Must be 21 years of age or older.
• RBS and Food Handler’s Certified required or ability to obtain certification.
• Strong verbal and written communication skills with guests, coworkers, and management.
• Excellent organizational skills and attention to detail.
• Ability to multitask and adapt to changing priorities.
• Proficient computer skills, including Microsoft Office Suite and Canva; fast and accurate data entry.
• POS experience required, familiarity with Commerce 7, Tock, HubSpot, NAV, and ShipCompliant preferred.
• Previous experience in hospitality, winery operations, concierge services, or administrative support preferred.
• Marketing or guest communications experience a plus.
• Ability to work independently in a fast-paced environment with moderate noise levels.

Physical Demands

• Frequent sitting and standing.
• Frequent walking on level and unlevel surfaces.
• Occasional bending, twisting, climbing, crouching, and crawling.
• Occasional reaching above and below shoulder height.
• Fine motor skills needed for frequent computer and handwritten tasks.
• Continuous use of mouse and keyboard; occasional grasping and squeezing.
• Ability to lift or carry 0-50 pounds occasionally and over 50 pounds intermittently.
• Ability to push or pull 0-50 pounds occasionally and over 50 pounds intermittently.

PAY RANGE: $19 - $23/hour (Depending on Experience)
*Please note that actual pay may vary within the range based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.

Jacuzzi Family Vineyards provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

NOTICE TO THIRD PARTY AGENCIES
Please note: We are not accepting unsolicited phone calls, emails, or resumes from recruiters or employment agencies.

This is a part time position