Role Overview
Provide a wide range of administrative support for the Project Field Engineering manager

Primary responsibility and associated duties include:
  • Meet regularly with managers to stay abreast of key issues and coordinate workloads
  • Compose and prepare correspondence (letters, email, memos), conference notes and meeting minutes, and other related documents using Microsoft Word
  • Maintain manager’s calendar using Microsoft Outlook.  Schedule meetings, teleconferences, and business engagements based on knowledge of manager’s commitments and priorities
  • Proficient in the use of MS:  VISIO PowerPoint
  • Coordinate meetings and make catering arrangements
  • Organize material for meetings, presentations, and training sessions
  • Coordinate domestic and international travel (air and ground); prepare detailed itineraries; and complete expense reports using Concur
  • Coordinate complex logistics, visa applications and security for traveling employees
  • Answer busy phones, screen calls and visitors, 
  • Coordinate internal office moves
  • Receive, review and route mail
  • Maintain files (hard copy and electronic)
  • Prepare regular and special reports as requested including budget and forecasts
  • Interface with Bechtel senior executives and their administrative staff
  • Interface with client and their administrative staff
  • Coordinate and schedule meetings/conferences/entertainment, arrange for facilities, equipment and catering
  • Must possess intermediate to advanced Microsoft Excel skills to build and maintain complex spreadsheets
  • Previous experience in similar position preferred
  • Previous project experience preferred, but not required

Basic Qualifications
Candidate must possess knowledge and experience in:
Intermediate to advanced Microsoft Office skills especially Excel skills to build and maintain complex spreadsheets
• Previous experience in similar position preferred
• Previous project experience preferred, but not required


Additional Information:
This is a 2-3 year term position.
Must be willing to park off-site and get bused in.
Must be willing to work the current work schedule (M-TH 7am-5:30pm, F 7am- 3:30pm).

Department: PA Chemical Jobsite
This is a non-management position
This is a full time position

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