Job Duties:

Provide a wide range of administrative support to field engineering and construction staff.  

Role Overview:
  • May be assigned to assist project management or leads on miscellaneous technical and graphical projects as needed.
  • Review construction lookahead to accurately plan future messaging, graphics or videos needed for upcoming campaigns, training, summits, workshops, etc.
  • Conforms to the project’s personnel policies, management instructions, and other relevant project policies and procedures.
  • Meet regularly with managers to stay abreast of key issues and coordinate workloads
  • Compose and prepare routine and technical correspondence (letters, email, memos), conference notes and meeting minutes, and other related documents using Microsoft Word.
  • Schedule meetings, teleconferences, and business engagements based on knowledge of manager’s commitments and priorities
  • Coordinate meetings, trainings, and other events.  Make catering arrangements
  • Organize material for meetings, presentations, and training sessions
  • Coordinate domestic and international travel (air and ground); prepare detailed itineraries; and complete expense reports using Concur
  • Coordinate complex logistics and security for traveling employees
  • Order supplies
  • Serve as liaison between Bechtel and subcontractor for technical issues such as progress reports and data sheets
  • Reconcile Purchasing Card (PCard) statements
  • Answer phones, screen calls and visitors 
  • Maintain files (hard copy and electronic)
  • Prepare regular and special reports as requested including timelines and forecasts
  • Interface with subcontractor and their technical staff
  • Coordinate and schedule meetings/conferences/entertainment, arrange for facilities, equipment and catering
  • Must possess intermediate to advanced Microsoft Suite skills
  • Other duties as assigned by manager

 Basic Qualifications:
  • Associates Degree, four-year college or university degree - Marketing, or Communications – Preferred
  • Equivalent combination of education and/or experience may be substituted for degree
  • Previous experience working with Marketing company preferred
  • Professional communication skills in English, both written and oral as well as demonstrated experience, knowledge and application of journalism styles, and competence in editing and proofreading.
  • Competence in the Microsoft Office suite of products.
  • Ability to work independently, learn quickly and resourcefully.
  • Previous experience in similar position preferred. 
  • Previous experience working with industrial construction preferred, but not required.

Additional Information:

This is a 2-3 term position.
Must be willing to park offsite and get transported in.
Must be willing to work the current work schedule (M-TH 7am- 5:30pm, F 7am-3:30pm)

Department: PA Chemical Jobsite
This is a non-management position
This is a full time position

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