Staff Accountant (Payroll) (San Diego, CA)

Malin Space Science Systems (MSSS) is a private technology company that designs, develops and operates space camera systems for government and commercial aerospace customers and provides services in spacecraft instrument operations and space science research. Under general direction of the Sr. Accountant, the Staff Accountant performs accounting support in payroll. 

Essential Functions

• Maintains timesheet system for salaried and hourly employees in compliance with government contracting DCAA regulations for project-based time keeping, including being the main point of contact for all employees regarding timesheet corrections, approvals and questions. 

• Calculates and prepares in-house bi-weekly payroll; including reviewing, adjusting and approving individual timesheets for all employees and processing payroll earnings and deductions input, ACH processing and paystub generation and upload. 
• Maintains various Excel spreadsheets to review labor hours, ensure proper indirect and direct project coding and create individual pay calculations, including overtime, double time, meal periods and 7th day pay in accordance with State, Federal & MSSS’ policies. 
• Prepares and distributes annual W2’s and W3’s and maintains employee payroll files and withholdings information. 
• Makes bi-weekly federal and state tax payments, garnishments and funds FSA. 
• Calculates bi-weekly 401(k) contributions, including employee deferrals and employer contributions.   
• Prepares bi-weekly journal entries and bank adjustments to record all applicable payroll and tax transactions, including preparing all backup required for audit documentation. 
• Calculates and processes termination payrolls and non-routine bonus payrolls. 
• Calculates and tracks in Excel employee time-off balances, including vacation, banked holiday and sick time.
• Records bi-weekly data entry to update time-off balances.  
• Handles monthly Excel balance sheet reconciliations related to multiple payroll G/L accounts.

• Handles monthly Excel payroll account bank reconciliation.

• Performs other duties as required or requested which may become essential to this position. 

• Bachelor’s degree in a related field or 4+ years of equivalent hands-on accounting experience. 
• Minimum of 3 years of experience processing payroll for an employer with 80+ employees.
• Strong knowledge of payroll taxation including federal and state payroll taxes.   
• Computer literate with advanced knowledge of Excel, Word and an integrated accounting software package. 

• Strong knowledge of Excel pivot tables, VLOOKUP and SUMIF formulas.
• Experience and knowledge working with Infor Visual. 

Physical Requirements
Must be able to remain in a stationary position operating a computer for periods of time, while handling multiple priorities simultaneously. Must be able to communicate clearly with a variety of people on a daily basis. Must be able to comprehend and communicate basic payroll concepts, and company and department policies and procedures. Occasionally moves about the office to access file cabinets and office equipment. Ability to handle high stress levels in connection with multiple conflicting priorities, a high volume of transactions and deadlines. High tolerance for ambiguity and shifting expectations. Strong analytical and organizational skills with the ability to prioritize workload.

Disclaimer
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. The Employer retains the right to change or assign other duties to this position.

Department: Administration
This is a non-management position
This is a full time position
Pay Range: $73-80k