JOB SUMMARY/GENERAL DESCRIPTION: 
Navatek LLC, a privately-owned defense contractor with offices in Hawaii, Maine, Rhode Island, and Virginia, is seeking an Administrative Assistant in Portland, Maine. Hours are flexible and may include benefits depending upon schedule and experience of the applicant.  The Administrative Assistant will provide general clerical support to office management. This includes a variety of tasks including coordinating office supplies and building maintenance, maintaining office records, producing and reviewing reports, and assisting employees with paperwork.

ESSENTIAL FUNCTIONS:
  • Regular attendance is required for the position.
  • Administrative support to executive management.
  • Maintain professional office space.
  • Maintain inventory of office supplies.
  • Assist employees in producing expense reports.
  • Produce correspondence, reports, and other documents as needed.
  • Maintain and update office files.
  • Ensure applicants and new hires complete necessary paperwork.
  • Perform other administrative duties as assigned.
 
EDUCATION & EXPERIENCE:
  • High School Diploma 

SKILLS/TECHNICAL KNOWLEDGE:
  • Working knowledge of Microsoft applications.
  • Excellent communication and interpersonal skills; ability to work with a variety of individuals including clients, employees and applicants.
  • Well organized with the ability to work independently with minimal supervision.
  • Ability to interact with company employees and materials in a confidential and discreet manner.
  • Able to demonstrate initiative and possess time management skills to meet deadlines.

POSITION REQUIREMENTS:
  • US Citizenship.
  • Must show proof of work eligibility in the United States.
  • Good attitude; must be a team player, but also efficient working individually.
 
This position will be located in Portland, ME. Employment is contingent upon successfully passing an employee background check and post-offer drug screen.

 

This is a non-management position
This is a full time position

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