Navatek is a world leader in the design, analysis, and construction of novel ships, underwater vehicles, and other ocean systems.  Founded in 1979 and operating out of offices in Honolulu, Hawaii, South Kingstown, Rhode Island, Portland, Maine, and Washington, DC, Navatek supports military and industry in developing systems that can survive the harsh ocean environment.

JOB SUMMARY:
Navatek LLC is looking for a full-time employee who will be responsible for the Company’s Accounts Payable function and Expense Reimbursement Control.  Other responsibilities may include assistance with Accounts Receivable, Monthly Closing Entries and Reconciliations, as well as Year-End Audit and Tax Preparation.

ESSENTIAL FUNCTIONS:
  • Maintaining the Vendor Listing.
  • Gathering W-9 forms from Vendors and issuing 1099’s at Year-End.
  • Routing invoices to the appropriate parties for approval, and follow-up as necessary.
  • Entering approved invoices for payment.
  • Scanning paid invoices and support in electronic files.
  • Reviewing Employee reimbursement requests for proper documentation and amounts.
    • Includes validating charges for meals, incidentals, travel, and lodging limits.
  • Managing the monthly Corporate Card expense process.
    • Reviewing expense reports by employee to ensure proper documentation was received and follow up where necessary.
  • Regular attendance is required for the position.

OTHER DUTIES & FUNCTIONS*:
  • Other responsibilities may include customer billings for worked performed and recordation of collections from customers;
  • Various closing entries and reconciliations related to Accounts Payable and Accounts Receivable
  • Preparation of various audit and tax work papers;
  • Renewals and registration of Company owned vehicles and vessels;
  • Assistance with special projects as needed.
  • Performs other duties as assigned.

*Please note the information above is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE:
  • 1-2 years of Accounts Payable experience.
  • Associates degree with emphasis in Accounting or Finance.
  • Having job costing experience, a plus.
  • Having Sage Timberline software experience, a plus.

SKILLS/TECHNICAL KNOWLEDGE:
  • Proficiency of MS Office applications, including Word and Excel.
  • Capable of working and communicating with internal employees and outside vendors.
  • Accurate and detail-oriented.
  • Ability to prioritize assignments.

POSITION REQUIREMENTS:
  • U.S. Citizenship required.
  • Ability to obtain a government security clearance

 

This is a full time position

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