Navatek is a world leader in the design, analysis, and construction of novel ships, underwater vehicles, and other ocean systems.  Founded in 1979 and operating out of offices in Honolulu, Hawaii, South Kingstown, Rhode Island, Portland, Maine, and Washington, DC, Navatek supports military and industry in developing systems that can survive the harsh ocean environment.

JOB SUMMARY:
The Contracts Administrator (East Coast) is responsible for providing professional government contracting support to the Contracts Manager (East Coast) as well as our professional engineering staff and vendors. This position requires at least 3+ years of government contracting experience as well as excellent organization and communication skills.

ESSENTIAL DUTIES & FUNCTIONS:
Prime Contracts
  • Review and interpret contract requirements and budgetary information, provide contract summaries and contract briefs/revisions, and ensure that the company is compliant with all requirements.
  • Interpret applicable FAR (Federal Acquisition Regulations) and DFARS (Defense Federal Acquisition Regulation Supplement) definitions and requirements for each contract award and subcontract.
  • Prepare and submit FAR/DFARS certified cost or pricing data, which may include providing purchasing support to obtain multiple, verifiable quotes.
  • Understand and apply government accounting concepts such as DCAA provisional billing rates, fringe, overhead, etc., to contracts and proposals.
  • Assist the contracts manager to prepare, administer, and coordinate proposals, bids, orders, contracts, and specifications in a timely and efficient manner.
  • Use risk analysis and management techniques to plan and monitor contract performance to ensure that costs, schedule, and performance are effectively controlled and managed within established guideline.
  • Analyze contract problems, evaluating customer requirements, schedules, and budgets, and coordinating corrective action as necessary in liaison with other departments and the Contracts Manager.
  • Maintain and update contract billings, reviewing them with project engineers and accounting, and aid in resolving problems concerning work performed and billing discrepancies.
  • Review cost on invoices and ensure DD Form 250 Material Inspection and Receiving Reports (MIRR)/Receiving Reports (RR) are prepared with supporting documentation for government approval.
  • Assist with the administration and compliance of Government Property.

Subcontracts
  • Author, modify, and negotiate subcontract agreements, including teaming, non-disclosure, cost plus fixed fee, firm fixed price, purchase order, and other agreements as needed.
  • Maintain awareness of and follow up with subcontractors’ contractual requirements and provide support for project engineers.
  • Support proposal negotiations with vendors.
  • Allocate subcontract cost and work with accounting to update job cost data.

Organization and Professionalism
  • Display mutual respect and positive attitude in interactions with all people in the workplace.
  • Maintain detailed and organized files, to include audit files for each contract that include original contract, all correspondence, changes/deviations, amendments, clarifications, and payment schedules.

OTHER DUTIES:
  • Perform contract and subcontract close-out activities.
  • Prepare additional data and/or correspondence as may be required by corporate management for technical and administrative support.
  • Travel to other office locations (CONUS and OCONUS) may reach 10 percent of work time.
  • Other duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE:
  • Bachelor's degree in Business or related field.
  • Master’s degree in business or related field, preferred
  • 5-7 years’ related work experience.
  • Experience with Wide Area Work Flow (WAWF)
  • Experience with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other contracting regulations while working for a prime contractor and/or subcontractor on U.S. Federal Government contracts.

SKILLS/TECHNICAL KNOWLEDGE:
  • Possess a deep knowledge of government contracts and subcontracts.
  • Professional demeanor with strong organizational and time management skills.
  • Experience with various contract types including Cost Reimbursable and Firm Fixed Price.
  • Proficiency with Microsoft Office products, including Excel and PowerPoint.
  • Proven ability to communicate effectively with a variety of stakeholders in writing and verbally.
  • Ability to be a team player but also able to be a strong independent contributor (i.e., proactive and demonstrates leadership skills).
  • Strong analytical and problem-solving skills and attention to detail.
  • Strong interpersonal skills and ability to form and build relationships.
  • Willingness to learn.

POSITION REQUIREMENTS:
  • U.S. Citizenship required.
  • Ability to obtain a government security clearance.
  • Ability to maintain confidentiality.

 
 

This is a full time position

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