JOB SPECIFICATIONS:

  • Full-time, Non-exempt, 12-month work year
  • Occasional evening or weekend hours may be required.
  • Employment responsibilities, compensation, or any other factor may change with changes in federal regulations, state regulations, the agency's contracts, or at agency direction.

SALARY: Range of Steps 1 – 4, $22.52/hr. - $26.07/hr Initial salary placement, Step 1.

DEADLINE TO APPLY:       Open until a sufficient pool of qualified applicants has been established.      

MINIMUM QUALIFICATIONS:

  • Three years experience in general secretarial and/or accounting.
  • Ability to work well with people, a sensitivity to the needs of children and families.
  • Proficient in Word, Excel and generation of computerized reports.
  • Type forty-five words per minute with accuracy.
  • Telephone answering skills.
  • Ability to travel quickly and safely between offices and other locations as needed.
  • Ability to correctly and effectively communicate in written and oral English.
  • A California driver's license, daily use of an automobile, and automobile liability insurance.
PREFERRED QUALIFICATIONS:
  • Command of Spanish, Cantonese, Mandarin or Vietnamese.

RESPONSIBILITIES AND DUTIES:

  • Serve as both telephone and client receptionist when necessary.*
  • Type correspondence, memos, reports, and other documents.*
  • Maintain and organize administrative/fiscal files, consultant contracts, travel requests, portable building records, property tax file, vehicles titles and building titles, tax returns, audit report, census report, etc.*
  • Handle postal duties.*
  • Prepare monthly local share reports for all funding sources.*
  • Process all credit applicants, all  vendor account records and credit card reports.*
  • Monitor all business travel, consultant contract and equipment maintenance records.*
  • Process corporate office supplies order.*
  • Assist in recording and tabbing equipment.*
  • Assist in preparing internal reports.*
  • Assist in preparing and mailing monthly, quarterly and yearly fiscal reports to funding sources.*
  • Maintain knowledge of relevant laws and regulations effecting fiscal operations.*
  • Sort fiscal department and corporate office incoming and/or outgoing mail.*
  • Assist in copying accounting documents.*
  • Assist in maintaining internet, email and corporate computerize systems.*
  • Communicate with and assist agency administrators as needed.*
  • Communicate with banks and vendors as needed.*
  • Assist in conducting fiscal in-service training.*
  • Perform work related errands.
  • Actively participate in in-service training.*
  • Create calendar for staff meetings, type agendas and minutes.*
  • Work effectively with other team members.
  • Read and implement all agency and program policies and procedures.
  • Accurately complete all assigned paperwork and documentation on a timely basis according to agency policies and procedures.*
  • Assist the fiscal staff as needed.
  • Other duties as assigned.

REPORTING RESPONSIBILITIES:

  • Works under the direction of the Chief Financial Officer.

BENEFITS: Options for Learning provides flexible spending credits which can be applied toward the purchase of any of the following: Medical, Dental, Vision, Supplemental Life Insurance, Legal Assistance Plan, AFLAC, Dependent Care, 403(b) Retirement Savings, or a Cash-out option.  Options for Learning also provides 9 paid holidays, Paid Personal Time Off, Basic Life Insurance coverage, Long Term Disability and an Employee Assistance Program at no additional cost to its employees.

PLEASE APPLY BELOW

Division: Corporate
This is a full time position

Subscribe to be notified of new jobs

Personal Information









Attachments

Other Information