JOB SPECIFICATIONS:

  • Temporary position
  • Twelve month work year.
  • Occasional evening or weekend hours may be required.
  • Employment, responsibilities, compensation, or any other factor may be affected by changes in governmental regulations, the agency’s contracts, or at agency discretion.

SALARY: $18.88

DEADLINE TO APPLY:       Open until filled.

MINIMUM QUALIFICATIONS: 

  • Two years secretarial experience.
  • Ability to work well with people, with particular sensitivity to the needs of children and families.
  • Type fifty-five words per minute accurately.
  • Computer skills and knowledge required (word processing, spreadsheet, graphics, and publishing software).
  • Telephone answering skills.
  • Ability to correctly and effectively communicate in written and oral English.
  • A California Driver's License, daily use of an automobile, and automobile liability insurance.

PREFERRED QUALIFICATIONS:

  • Command of Spanish, Cantonese, Mandarin or Vietnamese.

RESPONSIBILITIES AND DUTIES:

  • Prepare administrative reports such as proposals for program changes, program reviews, budgetary reports and other reports as assigned.*
  • Maintain and organize administrative files such as contract information, personnel and children's files, site incident reports, staff grievances, budgets and budget related information.*
  • Type agendas for administrative meetings and staff meetings.*
  • Serve as both telephone and client receptionist for administration relaying confidential information between agency administration, division administration, staff and parents as directed.*
  • Type, deliver and relay correspondences with CDD, licensing, and other contractual partners of Options for Learning.*
  • Type program documents, correspondence and memos as needed.*
  • Knowledge of, ability to use, and skill to coordinate maintenance/repairs and purchases of standard office machines such as computers, fax machines, multi-line telephone, and copiers.*
  • Handle postal duties of division.
  • Handle printing duties of division.*
  • Handle division ordering of supplies in conjunction with administration.*
  • Perform work related errands.
  • Actively participate in in-service trainings.*
  • Work effectively with other team members.*
  • Read and implement all agency and program policies and procedures.*
  • Promote full enrollment and participate in recruitment of children as directed.
  • Accurately complete all assigned paperwork and documentation on a timely basis according to agency policies and procedure.
  • Assist Division Director and administrative team of division as needed.*
  • Assist other Agency Division Administrators, Executive Director, and Deputy Executive Director as needed.*
  • Other duties as assigned.

* Denotes essential job functions

REPORTING RESPONSIBILITIES: 

  • Works under direction of the Head Start Division Director.

Benefits: Options for Learning provides flexible spending credits which can be applied toward the purchase of any of the following: Medical, Dental, Vision, Supplemental Life Insurance, Legal Assistance Plan, AFLAC, Dependent Care, 403(b) Retirement Savings, or a Cash out option.  Options for Learning also provides 9 paid holidays, Paid Personal Time Off, Basic Life Insurance coverage, Long Term Disability and an Employee Assistance Program at no additional cost to its employees.

PLEASE APPLY BELOW

Division: Head Start
This is a non-management position
This is a full time position

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