POSITION DESCRIPTION

The Partnership for Los Angeles Schools’ Associate of Finance & Business Affairs (Associate of F&BA) is primarily responsible for implementing and executing the base, internal processes and procedures of the F&BA department, with many cross-functional and stakeholder-facing touchpoints. In the most recently audited fiscal year, the Partnership earned $22M in revenue, booked $14M in expenses, issued 173 W-2s and 311 1099s, and held net assets of $50M.

The Associate of F&BA works to preserve the integrity of the day-to-day tasks that, in aggregate, maintain the organization’s good standing and keep it running smoothly and efficiently. As such, the Associate of F&BA provides a base level of support for stakeholders including acting as initial reviewer, do-er, connector, troubleshooter, researcher, and frontline communicator for the Partnership’s home office team, school site staff, partners, and vendors. Guided by the Partnership’s mission, the Associate of F&BA will be highly service-oriented, organized, flexible, efficient, and amicable, with strong number sense, attention to detail, prioritization, and integrity.
 

PRIMARY RESPONSIBILITIES

The Associate of F&BA’s key duties and responsibilities include the following areas:

Finance & Accounting (90%)

  • Support the organization to maximize efficiency and minimize cost, escalating issues to the Managers of F&BA as needed

  • Execute transactions and support reporting, including processing payments and deposits, aggregating/disaggregating financial documents, providing transaction backup and research, understanding Excel formulae as well as analyzing base data and formulae to validate accuracy, and executing and communicating changes

  • Enable the smooth running of accounts payable and accounts receivable by supporting the Managers of F&BA in communicating needs and timelines, explaining paths to resolution, and setting appropriate expectations, depositing donations and following up on open invoices

  • Enable the smooth running of payroll by reminding staff of timelines and processes, troubleshooting basic issues (e.g. resetting passwords), and updating paid time off trackers as needed

Business Affairs (10%)

  • Gather, research, provide, and validate backup documentation as needed, per Manager of F&BA direction

  • Support gathering annual filings (e.g. Form 700, Conflicts of Interest), periodic updates (e.g. annual calendar), and regular deadlines (e.g. payroll and reimbursement deadlines)

  • Processing mail, scanning backup, picking up/dropping off high-value documents (e.g. Form 700, personnel documents, large dollar amount checks), depositing checks, and other errands as required

 

QUALIFICATIONS:

  • Minimally qualified applicants:

  • Have a Bachelor’s degree (required); 

  • Can demonstrate at least one year of professional experience with:

    • accounts payable/receivable processing, preferably for an organization with a $3M+/year budget

    • document control

    • Lateral and upward management

    • Project tracking/management and calendaring

    • MS Office Suite required, and Paycom, Bill.com, and Xero (strongly preferred)

  • Are passionate about the Partnership’s mission

  • Are intellectually curious, comfortable in a learning stance, and open to finding creative solutions with good judgment and the mission front-and-center

  • Have a strong sense of integrity and discretion

  • Have strong interpersonal and collaboration skills with a wide variety of people;

  • communicate effectively by passing batons, routing questions and escalating as needed, acknowledging the needs of stakeholders and the available capacity to meet those needs

  • Enjoy the challenge of working through the constantly morphing puzzle of balancing a large scope of work, competing priorities, and timelines;

  • Approach work with a growth mindset, seeking opportunities to thrive and grow in a results-oriented environment; and

  • Can quickly analyze the relationship between the big ideas and the minute details

  • Proficient in Spanish preferred

Shared Beliefs:

  • Deep belief in the power of our communities, and respect and love for our families in Boyle Heights, South LA and Watts.

  • Belief in the Partnership’s mission, approach, and core values and a commitment to improving academic achievement for Partnership students

  • A commitment to fostering a diverse, equitable and inclusive work environment for all team members

  • Humility and respect for the hard work of school leaders, teachers, parents, and students

  • Reflective and a life-long learner

  • Unmatched work ethic

  • Highest level of integrity


     

    COMPENSATION AND BENEFITS

    The Partnership has recently completed a thorough study of market-competitive salaries, and has applied the learning from that study to salary offers for all home office positions. Our goal is to ensure that pay is fair for all staff members, both considering the market and considering pay equity among staff in similar roles in the organization. The Partnership offers a robust benefits package including employer-paid health, dental, and vision insurance and a 403(b) retirement program. This is a full time, year-round position.

     AN EQUAL-OPPORTUNITY EMPLOYER WITH A COMMITMENT TO DIVERSITY 

    Partnership for Los Angeles Schools seeks to fill this position with someone who shares our values, including our organizational commitment to diversity, equity and inclusion.  We encourage all interested individuals to apply — especially Black, Indigenous and People of Color; women; people from low-income backgrounds; people with disabilities; people who are lesbian, gay, bisexual or transgender or anyone belonging to any other federal or state protected category. The Partnership is proud to be an equal opportunity employer.

    The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

     

    TO APPLY

    Please prepare your resume and a cover letter tailored to this position. You will submit your documents using our online application system here.

    For technical assistance or questions, please email our Senior Vice President of Finance & Business Affairs, Arturo Nagar at Arturo.Nagar@partnershipla.org

     

    IMPORTANT NOTICE: Partnership for LA Schools has implemented a Mandatory COVID-19 Vaccine Policy for staff members. All new employees are required to be fully vaccinated a week before their start date unless they are approved for an accommodation due to a medical reason, or because of a sincerely held religious belief. 

    For more information about this policy, please email the Manager of Home Office Talent & Organizational Culture at Melanie.Liu@PartnershipLA.org.

Department: Operations
This is a non-management position
This is a full time position

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