Join a team of dedicated professionals in the Polk County Clerk of Courts office. The Clerk’s office has been recognized as a Best Places to Work—an award given by CareerSource Polk that is based on employee surveys and an evaluation by judges. The Clerk of Courts provides a very rich benefit plan which includes membership in the Florida Retirement System, health insurance, an employee wellness center, and an employee gym.  There’s also a paid time off plan in which one can accrue twenty-two days of leave time in the first year of employment.

Essential Attributes:
  • The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position.
  • Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
  • Maintain a high standard relating to professional conduct and behavior.
  • Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks.
Essential Tasks:
  • Understand and execute the complete revenue and expenditure cycle from recognition through financial reporting in order to prepare financial reports for internal use as well as required state reporting.
  • Manage, prepare, and process payroll through the complete payroll cycle from time entry in Time Clock Plus to pay distribution.  Allocate payroll costs for staff working out of their departments.
  • Reconcile and prepare monthly insurance billings for employee benefits
  • Monthly reconciliation of multiple Clerk bank accounts  
  • Monthly reconcile subsidiary accounts in the accounting system to external systems. 
  • Prepare journal vouchers to record accounting entries and adjustments. 
  • Prepare audit schedules and assist internal and external auditors as needed. 
  • Process regular check runs to produce accounts payable checks and record wire payments.
  • Track expenses and produce monthly reports for the federal Title IV-D grant reimbursement and account for funds received
  • Being able to work in a constant state of alertness and safe manner.
  • All other duties as assigned.
Minimum Skills/Qualifications:
  • Bachelor’s degree from an accredited college or university with course work in accounting or finance. Significant history of related job responsibilities may be considered in lieu of minimum educational requirements.
  • Ability to read and interpret documents such as statutes, safety rules, operating and maintenance instructions, procedure manuals and technical materials. 
  • Ability to work with mathematical concepts. 
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. 
  • Ability to apply general accounting principles and methods.
  • Ability to research and understand statutes, policies, and manuals to ensure compliance in the areas of governmental accounting. 
  • Ability to follow multi-step process in following through detailed procedures. 
  • Ability to manage multiple tasks and changing priorities while meeting critical deadlines. 
  • Ability to make good decisions. 
  • Ability to work cooperatively as a lead team member with other employees in the work unit.
  • Ability to communicate well with people from varied backgrounds.
  • Ability to research resource materials.
  • Ability to organize, prioritize, and manage work to meet necessary time requirements and workload.
  • Ability to maintain attention to detail and to remain calm in an anxious, intense environment. 
  • Ability to operate a PC and/or mainframe-based systems.
  • Proficient use of Excel and the ability to learn industry-based software.
  • Ability to cover work of other employees to ensure that deadlines are met.
  • Ability to remain flexible as conditions change and continue effective performance in the face of additional challenges.
  • Ability to make quick, objective decisions.
Physical Requirements:
  • Applicant must have the physical, developmental, and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; and talk or hear. The employee is frequently required to stand, walk, climb, or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus.
  • The noise level in the work environment is usually moderate.

Hiring rate: DOE
Monday - Friday; 8:00am - 5:00pm
   Click here for Veteran Preference

This is a non-management position
This is a full time position

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