Senior Accounting and Grants Officer (Port Arthur, TX)
SALARY: $38.1053 - $47.4544, Hourly (DOE&Q) EXEMPT
OPENING DATE: 07/17/2024
CLOSING DATE: Continuous until filled
DEFINITION
To perform professional level accounting work to include, but not limited to applying principles of accounting to accurately analyze financial information and prepare financial reports, compiling and analyzing financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions; recording and reporting financial transactions and budgeting control for all grants (e.g. federal, state, foundation or other), ensuring departmental adherence to drawdown schedules and preparation of financial reports related to grants. Assist with special projects, reconciliations and other tasks as assigned. Exercises direct supervision over lower tier accountants and clerical staff.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Controller, Assistant Director of Finance or as assigned. Works highly collaboratively with Grants Management Supervisor.
Exercises direct supervision over lower tier accountants and clerical staff.
EXAMPLES OF IMPORTANT RESPOSIBILITIES AND DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following:
Essential Duties and Responsibilities:
Supervise and participate in the posting, balancing and reconciliation of the general ledger and subsidiary accounts.
Control budgets for various city departments and projects determining if funds are available and expenditures are properly classified; research and analyze transactions to resolve budget problems; provide analysis of available funds.
Prepare fund balance projections and review with operating departments.
Recommend or implement changes in automated financial systems and procedures; coordinate and provide training for users in the operation of automated financial systems.
Assist departmental personnel with annual budget preparation and activity including proper expenditure coding, document preparation and other accounting related activities.
Prepare and assist in the preparation of various financial reports, including the Comprehensive Annual Financial Report.
Maintain records of grants awards, fund usage, and timelines.
Apprise department heads and the Director of Finance, City Manager, or designee when grants funds are not being drawn down according to schedule or reports are not being submitted timely.
Participate as necessary in communications with grantors to ensure clear understanding of reporting and financial records requirements.
Preparation of reports, analyzes and trends of varying degrees of complexity.
Presentation of reports and analyses to various audiences in oral and written form.
Other Important Responsibilities and Duties:
Provide staff support to a variety of meetings and boards.
Prepare a variety of complex financial reports including monthly, quarterly, and annual financial reports.
May assist external auditors with financial audit of city; provide financial statements and information as necessary.
Assist as needed with audit.
Prepare year-end schedules and other data requested by auditors, if required.
Payroll:
Serve as back-up to the payroll function.
Maintain and run payroll for a staff of twenty (20) employees.
Grant Finance:
Prepare and submit grant invoices.
Provide basic financial oversight for funds related to grant projects.
Monitor/track the status of each program through its program life cycle.
Work with grant managers and advise management team on preparing grant budgets for proposals. Once awarded, monitor expenses for allowable uses of grant funds.
Perform related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and procedures of financial record keeping and reporting.
Accounting theory, principles and procedures and their application to a variety of accounts, transactions, and problems in a municipal government.
Modern principles and practices of governmental accounting.
Principles of personnel supervision and training.
Automated financial management systems.
Modern office methods, practices, procedures, and equipment.
Tyler Munis or similar government software system.
Ability to:
Analyze and interpret fiscal accounting records and prepare accurate and complete financial reports.
Interpret and apply pertinent Federal, State, and local laws, rules, and regulations.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
Communicate effectively, both orally and in writing.
Utilize proficiently Microsoft Office Suite or related software.
Establish and maintain cooperative-working relationships with those contacted in the course of work.
Effectively determine training needs of subordinate staff.
Effectively train subordinate staff on accounting procedures, processes, and recordkeeping requirements of the organization.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three to five years of professional accounting experience, preferably in a municipal or public accounting setting. A year of supervisory experience is preferable.
Training:
A bachelor’s degree preferably in Accounting, Economics, Finance, or a related field.
License or Certificate
Possession of a current Texas driver’s license.
Attainment of The CGFO designation or CPA is highly encouraged within 18 months of appointment.
NOTE: This position may be deemed essential pursuant to the City of Port Arthur Emergency Management Plan.
“This job description is not an employment agreement or contract. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. Due to major duty changes, technology and service demands, the City of Port Arthur has the exclusive right to alter this job description at any time. In the event your job description changes you will be notified and provided a copy for your signature.”
Senior Accounting and Grants Officer – Finance, Posting #24-41
OPENING DATE: 07/17/2024
CLOSING DATE: Continuous until filled
DEFINITION
To perform professional level accounting work to include, but not limited to applying principles of accounting to accurately analyze financial information and prepare financial reports, compiling and analyzing financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions; recording and reporting financial transactions and budgeting control for all grants (e.g. federal, state, foundation or other), ensuring departmental adherence to drawdown schedules and preparation of financial reports related to grants. Assist with special projects, reconciliations and other tasks as assigned. Exercises direct supervision over lower tier accountants and clerical staff.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Controller, Assistant Director of Finance or as assigned. Works highly collaboratively with Grants Management Supervisor.
Exercises direct supervision over lower tier accountants and clerical staff.
EXAMPLES OF IMPORTANT RESPOSIBILITIES AND DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following:
Essential Duties and Responsibilities:
Supervise and participate in the posting, balancing and reconciliation of the general ledger and subsidiary accounts.
Control budgets for various city departments and projects determining if funds are available and expenditures are properly classified; research and analyze transactions to resolve budget problems; provide analysis of available funds.
Prepare fund balance projections and review with operating departments.
Recommend or implement changes in automated financial systems and procedures; coordinate and provide training for users in the operation of automated financial systems.
Assist departmental personnel with annual budget preparation and activity including proper expenditure coding, document preparation and other accounting related activities.
Prepare and assist in the preparation of various financial reports, including the Comprehensive Annual Financial Report.
Maintain records of grants awards, fund usage, and timelines.
Apprise department heads and the Director of Finance, City Manager, or designee when grants funds are not being drawn down according to schedule or reports are not being submitted timely.
Participate as necessary in communications with grantors to ensure clear understanding of reporting and financial records requirements.
Preparation of reports, analyzes and trends of varying degrees of complexity.
Presentation of reports and analyses to various audiences in oral and written form.
Other Important Responsibilities and Duties:
Provide staff support to a variety of meetings and boards.
Prepare a variety of complex financial reports including monthly, quarterly, and annual financial reports.
May assist external auditors with financial audit of city; provide financial statements and information as necessary.
Assist as needed with audit.
Prepare year-end schedules and other data requested by auditors, if required.
Payroll:
Serve as back-up to the payroll function.
Maintain and run payroll for a staff of twenty (20) employees.
Grant Finance:
Prepare and submit grant invoices.
Provide basic financial oversight for funds related to grant projects.
Monitor/track the status of each program through its program life cycle.
Work with grant managers and advise management team on preparing grant budgets for proposals. Once awarded, monitor expenses for allowable uses of grant funds.
Perform related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and procedures of financial record keeping and reporting.
Accounting theory, principles and procedures and their application to a variety of accounts, transactions, and problems in a municipal government.
Modern principles and practices of governmental accounting.
Principles of personnel supervision and training.
Automated financial management systems.
Modern office methods, practices, procedures, and equipment.
Tyler Munis or similar government software system.
Ability to:
Analyze and interpret fiscal accounting records and prepare accurate and complete financial reports.
Interpret and apply pertinent Federal, State, and local laws, rules, and regulations.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
- Sitting for extended periods of time
- Operating assigned equipment including computers and adding machines.
- Making observations
- Reading and writing
- Operating assigned equipment
- Performing mathematical calculations
- Reviewing the accuracy of financial records
- Communicating with others.
- Making sound decisions regarding city finances
- Working with numbers
- Performing advanced mathematical calculations
- Demonstrating intellectual capabilities.
Communicate effectively, both orally and in writing.
Utilize proficiently Microsoft Office Suite or related software.
Establish and maintain cooperative-working relationships with those contacted in the course of work.
Effectively determine training needs of subordinate staff.
Effectively train subordinate staff on accounting procedures, processes, and recordkeeping requirements of the organization.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three to five years of professional accounting experience, preferably in a municipal or public accounting setting. A year of supervisory experience is preferable.
Training:
A bachelor’s degree preferably in Accounting, Economics, Finance, or a related field.
License or Certificate
Possession of a current Texas driver’s license.
Attainment of The CGFO designation or CPA is highly encouraged within 18 months of appointment.
NOTE: This position may be deemed essential pursuant to the City of Port Arthur Emergency Management Plan.
“This job description is not an employment agreement or contract. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. Due to major duty changes, technology and service demands, the City of Port Arthur has the exclusive right to alter this job description at any time. In the event your job description changes you will be notified and provided a copy for your signature.”
Senior Accounting and Grants Officer – Finance, Posting #24-41
CITY OF PORT ARTHUR
Attn: Hiring Manager
P.O. Box 1089
Port Arthur, Texas 77641-1089
(EEO/AA/V/F/RC/H)
The City of Port Arthur is an Equal Employment Opportunity Employer
Attn: Hiring Manager
P.O. Box 1089
Port Arthur, Texas 77641-1089
(EEO/AA/V/F/RC/H)
The City of Port Arthur is an Equal Employment Opportunity Employer
Department: Finance
This is a non-management position
This is a full time position
Requisition Number: #24-41