Administrative Assistant (Concord, CA)
Make a Difference, Have Fun, and Grow with Us!
The Administrative Assistant performs a wide variety of office support and clerical duties at our agency's program in Concord. This position supports our Community Access Program that serves adults with disabilities. Be a part of an exciting opportunity to contribute to advocacy and inclusion in your community!
What You'll Do:
- Responsible for standard office procedures, including maintaining various calendars, processing mail, ordering supplies, photocopying/distributing, answering phone calls and emails.
- Responsible for accurate data entry into computer system, and for accessing reports from the computer, as needed.
- Prepares wage data for computer input, filing, and maintenance of department payroll records.
- May maintain attendance records, and may prepare monthly billings for government fee-for service contracts. May also be responsible for additional accounts receivable invoice preparation.
- Establishes and maintains a variety of confidential and non-confidential files and records of information in such areas as personnel actions, program information, financial and legal matters, etc.
- Gathers information, as necessary, to complete special projects and reports.
- Trains, supervises, and evaluates any clerical assistants or volunteers assigned, as needed.
Nice to Have:
- Enthusiasm for VistAbility's mission
- Strong interpersonal skills, be responsible and friendly, and have the desire to learn office functions and procedures.
- Computer literate and proficient in Microsoft Word, Google Suite, and Excel
- Knowledge of business English, including spelling and punctuation
- Basic math skills
- Ability to multi-task and complete projects with minimal supervision
- Strong work ethic with ability to prioritize
- Ability to make good judgment calls, ability to adapt and demonstrate flexibility
- 1 year administrative experience
Must Have:
-
Valid CA driver's license and good driving record.
We Value You - Enjoy Comprehensive Benefits:
- Medical, Dental, and Vision insurance
- Paid vacation starting at 2 weeks during your first year, increasing with years of service.
- 11 paid holidays plus 1 bonus birthday holiday to celebrate YOU.
- Paid sick days
- 403(b) retirement plan
- Life and long-term disability insurance
- Employee discount program for shopping, travel, theme parks, and more!
- Employee Assistance Program providing free financial, legal, and mental health services.
Position: Administrative Assistant
Location: Concord, CA
Hours: Monday - Friday, 8:00 am - 3:30 pm (37.5 hours per week)
Compensation: $20 per hour
Why Choose Us?
Join our team and become part of an organization that values not only the individuals we serve but also the well-being and growth of our dedicated team members. If you're passionate about making a positive impact and creating a vibrant, inclusive community, we invite you to apply!
Program: C.A.P.
This is a full time position