VistAbility exists to enhance and enrich the lives of children with special needs and adults with intellectual and developmental disabilities. Toward that end we provide direct services and advocacy to assist those we serve in achieving their highest level of personal independence and self-sufficiency.

A successful Administrative Coordinator candidate will be able to multi-task, prioritize quickly and have exceptional organizational skills. Should be comfortable developing and implementing processes and systems, demonstrate flexibility, enjoy a varied daily routine and be able to professionally communicate with a wide variety of individuals.

Qualifications:
  • BA in related field and a minimum of 2 years’ administrative experience. Additional experience may be substituted for education.
  • Knowledge of current office practices and procedures and basic math skills.
  • Advanced MS Word and Intermediate Excel and Internet skills.
  • Strong written and verbal communication.
  • Supervisory experience preferred.
  • Be able to lift 40 lbs.
  • Must meet State Licensing requirements involving health screening and Department of Justice clearance. California Driver’s License, car and good driving record.

Responsibilities:
  • Greets and assists people served, families, associates, building tenants and the general public, both in person and by telephone.
  • Maintains overall oversight of the facility, arranging for repairs of facility and vehicles as needed.
  • Acts as liaison between staff and repair/ construction personnel and vendors.
  • Demonstrates leadership in handling emergency situations, i.e. water breaks, power outages, etc.
  • Maintains and ensures accurate attendance records and prepares monthly billings for government fee-for-service contracts.
  • Prepares wage data for computer input, filing and maintenance of department payroll records.
  • Monitors, reconciles and ensures the safekeeping of petty cash accounts.
  • Ensures payment of all invoices/statements are done accurately and in a timely manner.
  • Oversees Safety Program for all staff.
  • Trains, supervises and evaluates Administrative Assistant(s).
  • Maintains confidentiality and professional image with paperwork and when speaking with families, outside personnel, and other professionals.

Hours: Monday - Friday, 8:30am–4:30pm (37.5-hour workweek)
Compensation: $20 per hour plus great benefits

Benefits for these work hours include:

Medical, Dental, Life and Long Term Disability Insurance, 403(b) retirement plan,

Paid vacation, Sick Days, and 11 paid Holidays plus a paid "holiday" on the employee's birthday.

Our vacation accrual rates are generous: 1st and 2nd year of employment = 2 weeks vacation a year; 3rd and 4th year of employment = 3 weeks vacation a year; 5th to 9th year of employment = 4 weeks vacation a year; the 10th year onward = 5 weeks vacation a year.

All positions open until filled.

Program: Administrative
This is a full time position

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