The Payroll Specialist is responsible for bi-monthly payroll for over 300 staff and over 250 participant employees. This position maintains all current payroll related data and is responsible for benefits enrollments/terminations and reconciliations, along with many related functions.

Essential Functions:
Payroll
  • Responsible for accurate data entry of new hires, changes and terminations
  • Process Staff (300) and Consumer’s (250) payroll twice a month
  • Issue manual payroll checks for terminations, lost checks, or any special reason
  • Distribute semimonthly payroll reports to Directors
  • Liaison with UKG (Formerly Ultipro)
  • Maintain all payroll files
  • Audit and distribute W2’s at year end
  • Process benefit changes
  • Completion and coordination of EDD benefits, specifically SDI and PFL
  • Manage garnishments and wage withholding orders from FTB, IRS, County Sherriff etc.
  • Prepare earnings reports as requested
  • Assist management and staff with payroll related questions and resolve any problems
  • Perform additional tasks as requested by the Accounting Manager

Accounts Payable/Receivable
  • Review and reconcile Medical, Dental, Life and LTD invoices. Continuously monitor all enrollments, deletions and changes in benefits coverage.

Benefits
  • Liaison with vendors regarding any enrollments or eligibility questions or issues
  • Review monthly benefit enrollments and terminations
  • Review open enrollment new entries and changes
  • Process COBRA enrollment and terminations
  • Assist management and staff with questions regarding benefits
  • Track COBRA and LOA participants

Requirements include:
  • 3-5 years of recent payroll experience. The ideal candidate will have experience with high-volume payroll processing using electronic systems, preferably UKG (formerly Ulti-Pro)
  • Basic Excel skills
  • Business Intelligence Report Writer preferred
  • Certified Payroll Professional certification a plus
  • Department of Justice clearance required (VistAbility will arrange).
  • California Driver's license and clean driving record

Successful candidates will demonstrate:
  • Extreme attention to detail and follow-through
  • Commitment to meeting strict deadlines on a mandatory regular schedule
  • Ability to assure full confidentiality of sensitive and privileged employee information
  • Ability to successfully manage and resolve a wide variety of questions and concerns with employees and vendors
  • Strong organizational skills
  • Careful attention to documentation for strong audit trail on all transactions
  • Excellent communication skills, both written and verbal
  • Strong personal responsibility and self-motivation.
Hours: Monday through Friday: 8:30-4:30 pm, 37.5 paid hours per week

Location: Martinez

Compensation: $24 per hour plus great benefits!

Benefits for these work hours include:

· Medical, Dental, Life and Long Term Disability Insurance, 403(b) retirement plan,

· Paid vacation, Sick Days, and 11 paid Holidays plus a paid "holiday" on the employee's birthday.

Our vacation accrual rates are generous: 1st and 2nd year of employment = 2 weeks vacation a year; 3rd and 4th year of employment = 3 weeks vacation a year; 5th to 9th year of employment = 4 weeks vacation a year; the 10th year onward = 5 weeks vacation a year.

All positions open until filled.

 

Program: Administrative
This is a full time position

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