Organizational Summary:
Envision a future where health disparities do not exist, where HIV transmission is extremely rare, and where people living with HIV have access to the medications and social support they need to live healthy, long lives. San Francisco AIDS Foundation has worked to create such a future since 1982 through education, advocacy and direct prevention, substance use health and supportive services. More than 25,000 people every year access free HIV testing and STI screening, harm reduction and syringe access and disposal, community engagement, and health navigation services. We need passionate agents of social change, vanguards of public health, and creative problem-solvers to join our fight.

Position Overview:
The Senior Accountant works as a member of the accounting team to provide accounting support for the San Francisco AIDS Foundation. Primarily responsible for payroll functions, account analysis and benefit processing. The Senior Accountant works closely with all members of the accounting, budgeting and human resource departments regarding issues related to areas of responsibility.  Provides excellent customer service to all staff members, vendors and agency contacts.
This is an exempt position.

Essential Duties and Responsibilities:
  1. Payroll & Benefits: Responsible for all SFAF payroll processing, tax and related benefit accounting. Ensures accurate and timely processing of semi-monthly payrolls and filing of all payroll tax and benefits reporting as required by government and regulatory agencies. Expert in ADP WorkforceNow software including custom report design. Liaison with Human Resources in onboarding and termination of employees; provide individual training to new hires on payroll processes and procedures; collaborates with HR on the annual open enrollment process.
  2. Payroll Reporting: Responsible for monthly, quarterly and annual report preparation and analysis of reports using payroll data. These include San Francisco benefits (HCSO, SF Sick), workers compensation, payroll allocation reports, 403b reporting, PTO liability reports, Clarity, PlanSource, and internal management reports such as overtime reports. Monthly journal entry preparation, bank reconciliations, and account reconciliations. Responsible for year-end W2 review to ensure accuracy. Report annual health benefit value and ACA compliance. Analyze and process monthly benefit premium statements for payment and resolve discrepancies.
  3. Improve processes by implementation of new technologies: Monitor and manage process changes and determine impact to SFAF reporting. Review and analyze ADP enhancements and determine impact on our processes; propose, review with Assistant Controller and complete changes to Finance processes based on those upgrades.
  4. General Ledger, Cash Management, Accounts Payable, Fixed Assets:  Provide backup support for Accounts Payable, Fixed Asset and Cash reporting. Prepare variance reporting for both Statement of Financial Position and Statement of Activities. Analyze variances, research and resolve issues and present findings to Assistant Controller and Controller. Reconciliation of non-payroll general ledger accounts.
  5. Audits: Is an active participant in annual external audit; prepare and upload schedules and resolve subsequent questions; liaison with HR on 403b audit; complete workers compensation annual report, analyze discrepancies, lead audit.
  6. Functional Expense Statement: Assist with preparation of annual functional spending statement; provide analysis on year to year variances.
  7. Processes and Procedures: Create and/or update written procedures on a continuing basis.
  8. Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:
Software Skills: Proficient in MS Office and strong knowledge of excel. Stay current with ADP enhancements.
Communication Skills: Demonstrates strong written and verbal communication skills
Knowledge: Possesses technical knowledge required to do the job including Professional Accounting (GAAP) standards. Knowledge of local, state and federal payroll and leave administration law.
Judgment: Exhibits sound and accurate judgment; can clearly explain reasoning for decisions; includes appropriate people in decision-making process; demonstrates persistence and overcomes obstacles
Adaptability: Adapts to changes in work duties and organizational structure
Problem Solving: Identifies and resolves problems in a timely manner, works with others to solve problems
Customer Service: Ability to work comfortably with diverse populations, with sensitivity to issues concerning HIV and all disabilities. Responds efficiently and cordially to requests for service and             assistance.
Professionalism: Reacts well under pressure; treats others with respect and consideration; follows through on commitments.
Dependability: Completes tasks on time; takes responsibility for own actions; can be relied upon.
Prioritization: ability to handle multiple priorities and meet deadlines.

Supervision: No supervisory Duties

Physical Requirements and Work Environments:
Skill in operating various office equipment, such as personal computer, copy machine, telephone system. Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience:
Bachelor’s degree in Accounting or related field, with a minimum of five years accounting experience or equivalent years of experience required.

This position will have access to protected health information (PHI) and may only access, use or disclose the minimum information necessary to perform their designated role on behalf of San Francisco AIDS Foundation, regardless of the extent of access provided.

Work Environment:
This position is primarily located at 1035 Market Street; San Francisco, however may require traveling to other office locations or off-site meetings as required by the job.

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.

Equal Employment Opportunity Statement:
The San Francisco AIDS Foundation is an Equal Opportunity employer. We actively seek applications from people living with HIV/AIDS, persons with disabilities, women, LGBTQ individuals, and people of color.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Application Process:
Please visit our careers page at:



Department: Administration
This is a non-management position
This is a full time position

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