Organizational Summary

San Francisco AIDS Foundation (SFAF) envisions a future where health justice is achieved for all people living with or at risk for HIV. Ultimately, we strive for a day when race is not a barrier to health and wellness, substance use is not stigmatized, HIV status does not determine quality of life, and HIV transmission is eliminated.

Our mission is to promote health, wellness, and social justice for communities most impacted by HIV through sexual health and substance use services, advocacy, and partnership.

Our strategic plan includes an articulation of its five key values, which are the foundation for its work and its employees:  Justice, Dignity, Courage, Leadership and Excellence. We need passionate agents of social change, vanguards of public health, and practitioners of racial justice to join our fight.

Position Overview:

The Assistant Controller manages the daily functions of the accounting department for the San Francisco AIDS Foundation including payroll, accounts payable, general ledger and cash management. Manages the monthly general ledger financial close process and prepares monthly financial statements. Oversees the annual audit process and completes  the  annual tax returns for SFAF.  Assists with upgrades and improvements to financial systems and provides recommendations for improvements to processes to ensure proper controls over Foundation assets. Coordinates and collaborates with other departments to ensure financial transactions are controlled, timely and accurate.

Essential Duties and Responsibilities:
  • Manages monthly financial closing process including general ledger updates and preparation of monthly financial statements.
  • Manages the financial reporting system (Mgmt Reporter) to ensure accuracy and completeness of reports.  Updates report distribution for staff changes and provides training as needed.
  • Analyzes various financial reports to ensure completeness and accuracy.  Ensures reports provide appropriate information for management to make sound business decisions.  Reviews and approves account reconciliations for accuracy and timeliness; directs resolution of any issues in a timely manner.
  • Oversees the timely and accurate filing of payroll and tax reporting as required by government and regulatory agencies.
  • Oversees the annual external financial audit to ensure timely and accurate completion.  Reviews external financial statements.  Assists with preparation of annual tax returns (990 and 199).
  • Review and supervise the ALC reconciliation and reporting with the LA LGBT center; reviews monthly JE’s and financial transfers.
  • Manages relationships with outside system support organizations (ADP, Clarity, PlanSource Dynamics) to resolve issues and ensure Foundation systems and processes are maintained efficiently and adequately.
  • Maintains system for cash management to ensure adequate funding for Foundation transactions; consults with Controller as needed regarding account balances and required transfers.  Completes monthly reconciliation for CRJ system.
  • Hires, trains, supervises and evaluates accounting staff to maintain an efficient department.
  • Assists in leading cross departmental projects to improve processes, increase efficiencies and implement new systems.
  • In conjunction with Controller, review financial policies and procedures and recommend changes to improve control and compliance with generally accepted accounting principles and practices.
  • Evaluates, maintains and assists with upgrades to financial systems to ensure reporting needs of the Foundation are met.
  • Provides excellent customer service to multiple departments to resolve issues and answer questions – updates systems and processes as applicable based on review of issues.
  • Performs other related duties as assigned.

Essential Qualifications:
  • Finance knowledge: Knowledge of advanced accounting principles, particularly in non-profit accounting and management. Knowledge of Generally Accepted Accounting Principles (GAAP), general knowledge of payroll and tax regulations.
  • Analytical skills: Ability to analyze complex financial issues and provide recommendations.
  • Business ability: Ability to train and coach employees to ensure they meet the requirements of the department and job functions.  Strong problem-solving skills.
  • Communication skills: Demonstrates strong and effective written and verbal communication skills.  Ability to convey difficult information to employees and others. 
  • Judgment: Exhibits sound and accurate judgment; can clearly explain reasoning for decisions; includes appropriate people in decision-making process; demonstrates persistence and overcomes obstacles.
  • Adaptability: Adapts to changes in work duties, organization structure and changing priorities.
  • Problem Solving: Identifies and resolves problems in a timely manner, works with others to solve complex problems
  • Customer Service: Ability to work comfortably with diverse populations, with sensitivity to issues concerning HIV and all disabilities. Responds efficiently and cordially to requests for service and assistance
  • Professionalism: Reacts well under pressure; treats others with respect and consideration; follows through on commitments
  • Dependability: Completes tasks on time; takes responsibility for own actions; can be relied upon
  • Software Skills: Proficiency with Microsoft Office and general computer knowledge required. Payroll software system and processing (ADP).

Supervision:  This position will supervise 2 direct reports (Accountants)

Physical Requirements and Work Environments:

Skill in operating equipment such as a personal computer, copy machine and telephone system.  Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience
  • Bachelor’s degree and five to seven years of accounting and/or financial management experience preferred or equivalent years’ experience required.

This position will have access to protected health information (PHI) and may only access, use or disclose the minimum information necessary to perform their designated role on behalf of San Francisco AIDS Foundation, regardless of the extent of access provided.

Work Environment:

This position is primarily located at 1035 Market Street, San Francisco, however it may occasionally require traveling to other office locations or off-site meetings as required by the job. Role may include evening and weekend coverage.

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.

Equal Employment Opportunity Statement:

The San Francisco AIDS Foundation is an Equal Opportunity employer. We actively seek applications from people living with HIV/AIDS, people with disabilities, women, LGBTQ individuals and people of color.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Application Process:

Please visit our careers page at:


Department: Administration
This is a full time position

Visit Careers at San Francisco AIDS Foundation

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