Position Title: Technical Records Administrator
Department: Maintenance
Location: Toronto
Incumbent: Replacement
Date: June  2019
Shift Type:  Permanent Full Time
Reports to: Manager, Planning & Technical Records

JOB CONTEXT
The position is responsible for the organization, maintenance, accuracy and safe-keeping of all company aircraft Technical Records

SPECIFIC ACCOUNTABILITIES
TECHNICAL RECORDS
  • Process all flight logs and cabin logs ensuring accuracy within systems in a timely manner
  • Process and update all unscheduled work within systems including aircraft defects and cabin defects.
  • Process completed work packages, reconcile mail, completed logs and part changes.
  • Troubleshoot and rectify all discrepancies that may arise and coordinates with Technical Records Supervisor (TRS) or Manager of Maintenance Planning & Technical Records (MMPTR) to clear all discrepancies requiring action by other departments.
  • Record aircraft data such as oil uplifts & compass readings
  • Ensure records are maintained in accordance with Transport Canada Regulations (CARS)
  • Organized aircraft records for archiving and long term storage – including keeping an inventory record on Sky regional shared drive.
  • Assist in aircraft imports/exports, including aircraft  systems loading
  • Follow safety requirements and adhere to the company SMS
AUDITING
  • Conduct daily audits of Technical Logs, work orders, and related data for accuracy
  • Follow-up on errors or omissions for the associated corrective action to be taken. Verify Audit memos and corrections are completed
  • Audit component /assembly changes ensuring regulatory requirements are met. (Verify each component change cert -form one-and ensure it has all the required data). Audit reset of part requirements such as overhauls or various inspections.
  • Report anomalies to TRS and MMPTR for review
  • Review of monthly records prior to archiving
TEAMWORK
  • Assist other departments if they require flight or log information
  • Process component/assembly changes in a timely manner to assist planning in accurate forecasting and Stores in returning off units
  • Retrieve archived information when asked
  • Work together to keep records storage clean and organized
  • Work with planning to have parts verified if required
REPORTING
  • Prepare and maintain accurate aircraft status, MMPTR can then produce  accurate reporting to stakeholders
  • All problems will be vetted with TRA or MMPTR before detailing the issue with other departments
OTHER
  • Other duties as assigned to support the operation.
KNOWLEDGE / SKILLS & EXPERIENCE REQUIREMENTS
EDUCATION:  
  • High school graduation.  College level courses in aviation preferred or Equivalent Experience
EXPERIENCE:
  • Minimum (2-3) years’ experience in technical records in an aviation or FBO environment;
  • Understanding of company policies, manuals and applicable regulations
  • Knowledge of EMB Type aircraft an asset
  • Knowledge of aircraft terms and acronyms an asset
COMPETENCIES & ATTRIBUTES:
  • Demonstrates an understanding of safety issues and actively support the Safety Management Systems program as required by Transport Canada.
  • Effectively communicate in writing and in person with internal/external stakeholders
  • Work collaboratively with colleagues in Planning and Records, as well as stakeholders in other departments
  • Organize/prioritize workload and ensure efficient use of time to achieve all objectives within deadlines
  • Demonstrates investigative and problem solving skills
  • Excellent administrative skills
  • Achieve service level agreements with internal and/or external customers.
  • Excellent computer skills; MS  Office (Excel, Word, Outlook, Adobe, Netline, Trax
  • Ability to handle various tasks at once
  • Flexibility will be required
  • Self- motivated, excellent organizational skills
  • Ability to pass security clearance and obtain the Transport Canada Restricted Area Identity Card (RAIC)






Only applicants selected for an interview will be contacted. Sky Regional Airlines adheres to equitable hiring, employment and promotion practices. We therefore encourage applications from Aboriginal peoples, women, members of a visible minority and persons with a disability. We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

 

Department: Maintenance
This is a full time position

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