This self-starting, creative thinking, people person is responsible for developing and managing a comprehensive alumni relations program that will develop positive relationships with graduating students and alumni to encourage their active participation in alumni affairs and financial support for the school.  The Alumni Relations Manager reports to, and works closely with, the Executive Director and provides support to the SSMO Foundation team. This a full-time, 12-month calendar year, position.  The schedule of this position is flexible to meet the demands of events.  Compensation commensurate with experience, benefits included.  
Responsibilities include but are not limited to:

1. Manage and direct the Alumni Advisory Committee
  • Plan and execute quarterly meetings
  • Recruit new Alumni Committee members
  • Collaborate with Weston Appeal subcommittee to plan each year’s appeal
  • Facilitate the Distinguished Alumni Award subcommittee through annual award nomination/selection process
  • Work with events subcommittee to gather volunteers and enhance all cultivation events (e.g. Alumni Tailgate, Valley Vintage, Pint Night, and class reunions)
  • Develop new committee roles and responsibilities as needed (e.g. Launch a class representative program and recruit regional representatives to lead alumni chapters around the country)
2. Maintain, and demonstrate, a connection with alumni constituency
  • Create email campaigns for alumni award nominations, events, and the Weston Appeal
  • Meet with graduating seniors to introduce them to the alumni community and collect current contact information for their records
  • Solicit, collect and prepare all alumni notes for the SPIRIT magazine (2x/year)
  • Update webpages with information pertaining to alumni in a timely fashion (e.g. reunion information, event registration links)
  • Recognize the achievements and milestones of alumni
  • Mail birthday postcards monthly to alumni
  • Deliver monthly birthday cards to SSMOs
  • Develop ways to locate “lost” alumni
3. Plan alumni cultivation events
  • Create and execute a communications plan for each event to maximize participation and awareness (including collaboration with the Communications Department on the content/design of postcard mailers)
  • Oversee event staff and alumni volunteers in the organization and  execution of alumni events such as, but not limited to: Young Alumni Day, Winter Alumni Night, Career Day, Alumni Spring Musical Reception, Alumni Tailgate Party, Pint Night, Valley Vintage, and Class Reunions  
  • Implement regional alumni gatherings in partnership with regional representatives
  • Attend all alumni-related events
4. Identification, cultivation, and solicitation of alumni donors as appropriate:
  • Collaborate with the development directors and alumni committee to develop and implement strategies that maximize alumni participation in the Weston Challenge
  • Assist development team in bringing alumni to fundraising efforts such as GALA
  • Assist in the development and production of fundraising materials related to alumni
  • Assist in the production of the annual giving reports
  • Ensure that alumni records and the database related to alumni office activities are current and utilized in an efficient and effective manner

5. Strategize alumni community development and adapt Valley Catholic’s offerings to meet the demands of a changing constituency
 
  • Communicate Valley Catholic’s mission, identity, and vision for the future to its current alumni base
  • Maintain responsibility for the alumni office budget by controlling expenses, monitoring revenues, and forecasting for future years
  • Participate in department meetings and professional development programs in addition to school committees and activities as required
  • Support other SSMO Foundation-sponsored events (e.g. Gala, Back-to-School Nights, donor receptions)
  • Accept other responsibilities as assigned by the Executive Director of the SSMO Foundation
 Qualifications:
  • Values consistent with the mission of Valley Catholic, Catholic education
  • College degree required
  • Excellent interpersonal, writing, and presentation skills
  • Familiarity with computer software/applications, including Microsoft Office Suite, Raiser’s Edge, Mail Chimp and Google Drive
  • Self-starter, ability to work without direct supervision, effective multi-tasking capabilities
  • Flexibility with work schedule and availability to work weekends and evenings when necessary
  • Ability to work with sensitive information and maintain complete confidentiality
  • Ability to develop and supervise volunteers
  • Previous experience in alumni work or a related field
 The Alumni Relations Manager must be customer service-oriented, well organized, and collaborative. Excellent written and oral communication skills are a must. The candidate must also have the ability to work independently.  This person must also maintain the disposition to effectively represent the Sisters of St. Mary of Oregon and their sponsored ministries.

TO APPLY:  Complete our online application and submit your cover letter, resume, and three references, one from an immediate manager willing to discuss your past job performance.  Our online application process is at www.ssmo.org, and then click on the Careers tab.

This is a non-management position
This is a full time position

Visit Careers at Sisters of St. Mary of Oregon Ministries Corporation

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