Portfolio Lead (Prog Mgmt) (Fort Belvoir, VA)

• Be familiar with and leverage the full spectrum of expertise available in the A&AS community, applying the IPT construct.
• Provide project management support for the full range of BTRP activities in the assigned portfolio, using project management best practices and approved acquisition processes.
• Facilitate regular and productive coordination and communication with relevant parties in the government-A&AS community and with external stakeholders.
  • Take notes and coordinate action items resulting from meetings.
• Provide advisory and assistant services with regards to linking activities and objectives to National Strategy, Combatant Command plans, Department of Defense (DoD), Defense Threat Reduction Agency (DTRA), CTR and BTRP priorities, and efforts of Interagency partners.
• Assist and advise government counterparts in defining requirements, formulating end states and plans to reach them, and defining project success factors.
• Assist and advise government PMs, and engage A&AS counterparts, throughout the acquisition lifecycle including but not limited to requirement validation, project idea development, acquisition planning, project initiation, execution and monitoring, and closeout.
  • Assist the client in drafting and finalizing materials related to acquisition (e.g., Initial Strategy Session worksheets, Acquisition Strategy Review Documents, Market Research Reports, Statements of Work, Contract Data Requirement Lists, and others as required).
  • Facilitate cross-team coordination and review of acquisition documents to leverage expertise from science, acquisition, finance, training, contracting, property, etc. teams to ensure thorough SME review. Keep relevant stakeholders apprised throughout acquisition lifecycle.
• Support the client in drafting and finalizing messaging and reports related to the portfolio.
  • Support development of project-level inputs for Program Objective Memorandum (POM), Annual Report to Congress (ARC), spend plans, and metrics review materials.
  • Support drafting of regional/country summaries for the Office of the Secretary of Defense.
  • Support drafting of portfolio updates for the Weekly Activity Reports (WARs).
• Support government counterparts in Program Management Reviews (PMRs). Assist the client in review and documentation of project scope, schedule, budget status and forecast.
  • Support the client in drafting PMR materials. Prepare talking points to accompany slides and assist with action items arising following presentation of the PMR briefs.
  • Prepare the client for PMR briefs to division and department leadership by coordinating across the government-A&AS community to ensure the client is well-informed on each project within the portfolio.
• Support prompt and thorough responses to short-fuse taskers.
• Gain access to, and become proficient in various government systems to include Automated Trip Request Information Process (ATRIP), Program Budget Management Tool (PBMT), Mercury/Threat Reduction Logistics Services (TRLS), and Consolidated Acquisition Tool (CAT).
• Document best practices across all efforts, summarize and use lessons learned, and make recommendations to adapt, apply, and embed those practices throughout the project life cycle.
• Maintain an organized method of portfolio-relevant documents in coordination with government counterpart for proper record keeping of important country-specific documents pertaining to acquisitions, policies, in-country partners, implementers, metrics, travel, and more.
• Travel in support of the BTRP mission.
  • Participate in travel as needed.
  • Assist government personnel in planning travel and fulfilling pre-travel requirements (e.g., ATRIP submission, ATFP plans, logistics support requests, DTRO coordination, travel pre-brief, trip book,).
  • Support the client during meetings with partner nation stakeholders by providing talking points and taking notes during meetings.
  • Assist the client in completion of post-travel requirements (e.g., travel de-brief, trip report).

• SECRET clearance or higher.
• Bachelors (B.A. or B.S.) Degree
• At least 3 years of project management, government acquisition or similar experience.
• Experience and successful track record building effective relationship with clients and other stakeholders, understanding client’s requirements and meeting client expectations.
• Experience applying project management best practices in support of multiple ongoing projects while delivering high-quality outputs. Ability to track multiple competing priorities and dynamic portfolio components.
• Track record working in a matrixed environment, coordinating work across large, diverse teams, and being an effective and collaborative team member.
• Ability to work collaboratively and independently
• Excellent communication, critical thinking, and problem solving skills
• Demonstrated proficiency with Microsoft Office tool suites.
• Demonstrated ability to write for senior leaders.
• Flexibility/adaptability/suitability to work in a fast-paced environment.
• Ability to travel internationally.
• Travel up to 25% of the time
• Requirement to work in the office at least 2-3 days a week.

This is a non-management position
This is a full time position
Clearance Required: Secret
Work Experience: Mid level