WHC Energy Services- Procurement Administrator (The Woodlands, TX)

ROLE
WHC Energy Services – A Surerus Murphy Company (WHC), is seeking to recruit a Procurement Administrator to join our Power team. The Procurement Administrator is responsible for providing assistance to the Project Procurement Manager in execution of procurement strategy on projects. This role assists with tasks to ensure the project has the appropriate equipment and materials to support delivering projects to the highest standards.

KEY RESPONSIBILITIES

Assists Procurement Managers and Procurement Specialists with procurement tasks for EPC projects, including but not limited to preparation and issuance of RFP’s, bid tabulations, and documentation required for purchase order (PO) issuance.
Responsible for entering POs in the corporate ERP system in a timely manner to support our projects.
Support supplier onboarding, qualification, and performance tracking in accordance with company and project-specific requirements.
Managing the invoice receipt process, with validation of received invoices, reviewing invoice documentation for accuracy and working with project teams to ensure receipt of materials and/or deliverables to support the approval of invoices.
Liaise with expediting and material managers to ensure accuracy of receipt documentation to support the invoice approval process.
Working closely with Accounts Payable and vendors on various issues related to POs and invoices.
Track procurement activities in the ERP system (e.g., SAP, Oracle) and maintain accurate documentation including PO status reports, vendor correspondence, and contract files.
Perform contract close out activities as required, and update in the contract files and ERP system.
Plan and participate in RFP strategy development and contract kickoff meetings.
Develop and maintain collaborative working relationships with suppliers as well as internal and external clients.
Maintain policies, procedures, and systems according to company practices.

Note: In addition to these duties personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the company.

POSITION REQUIREMENTS
Qualifications

High school diploma/GED and/or equivalent experience.
Bachelor’s degree in Business, Accounting, Supply Chain, or Engineering preferred.

Experience

1-2 years of experience in procurement or supply chain coordination, ideally within an EPC, infrastructure, or construction environment.
Familiarity with procurement processes in engineering and construction projects, including materials and equipment for power, water, oil & gas, or renewable energy sectors.

Skills and Knowledge

Proficiency with ERP/procurement systems (e.g., SAP, Oracle, Ariba) and MS Office Suite.
Proficient in commercial terms and conditions, logistics, freight, and tax implications
Ability to multitask across different projects and proposals.
Attention to detail, and ability to gather information from a variety of sources and assemble together into a professional document
Willing to learn technical aspects of solar facilities, substation, and battery storage equipment.
Willingness to travel to project sites as needed

WORKING CONDITIONS
This position is office-based and can be located at one of our core offices in Overland Park, KS, Broussard, LA, or The Woodlands, TX. Some travel may be required to project sites, home office, or other events.

REPORTING RELATIONSHIPS
The Procurement Administrator reports to Senior EPC Procurement Manager.

EEO Statement
WHC Energy Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, gender identity, or any other characteristic protected by law.

We thank all applicants in advance. Only those selected for an interview will be contacted.

Department: Power
This is a permanent position

Personal Information

* First name
* Last name
* Email
Address
* City
* State
Zip code
* Phone number

Attachments

Attach a Cover letter Upload file

Attach

Attach additional file Upload file

Attach

Other Information

* Can you show proof of your legal right to work in the United States? SMJV employees, select "yes" regardless of status. Yes No

* Do you have experience working in the Construction industry? * How many years of experience do you have working in a similar position? * What are your salary expectation for this position? * Please provide the City, Town, Village, or Hamlet of your residence: * Have you ever worked for Surerus Murphy Joint Venture, Surerus Pipeline Inc., or WHC Energy Services in the past? * How did you hear about this position? * Are you fluent in Spanish?