The Opportunity: 
Do you have a knack for creative writing and presentation? McElhanney’s Marketing & Communications team has an opportunity for a Proposal & Communication Specialist to apply their passion for turning technical content into compelling, eye-catching, and client-focused documents. You will use your exceptional writing, critical thinking, and communication skills to guide teams through the proposal process and developing strategic messaging for sales and marketing material, specifically for our Vancouver Island teams.

We are looking for a candidate that enjoys a fast paced environment and working with a variety of subject matter experts at all levels of the organization, and who can consistently produce high quality documents that clients enjoy reading. From RFP release to production and debrief, you will own the proposal process.

The role is posted for Vancouver Island, however there is the opportunity to join another McElhanney office throughout Western Canada. Exceptions will be made for the ideal candidate.

What You’ll Be Doing:
  • Prepare compliant, responsive proposals and grant submissions from outline through finishing touches
  • Draft content from existing material and conversations with subject matter experts
  • Manage proposal teams, including scheduling, leading review meetings, and directing content owners
  • Organize content from various contributors and edit so documents read as one voice
  • Use creative skills to format and develop visually appealing layouts
  • Proofread documents for consistency, grammar, and key messaging
  • Produce final print and digital documents and arrange for on-time delivery
  • Research industry and client trends related to the Vancouver Island market[IW1] [SL2] 
  • Maintain proposal collateral, keeping reusable content current
  • Apply marketing and communications skills to other functions of the business (e.g., report preparation, content marketing, internal communications)
  • Collaborate with a dynamic marketing and proposal team to drive departmental goals and business development strategy forward

What You’ll Bring:
  • A minimum of 1-3 years of proposal writing experience, ideally in the engineering or geomatics fields
  • Excellent time management and organizational skills, with the ability to manage multiple proposals in a fast-paced environment and deal with changing priorities
  • Ability to turn conversations with subject matter experts into client-focused content
  • Ability to critically analyze written content against requirements to create compliant and responsive proposals
  • Clear and professional communication within all levels of an organization, both in person and remotely
  • Excellent writing, editing, and proofreading skills
  • Experience in grant writing is an asset
  • Familiarity using Adobe InDesign, Illustrator, and/or Photoshop is an asset

About McElhanney
Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,000 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals
Our Purpose:  Amaze our clients. Care for our communities. Empower our people.


If this is the opportunity for you, apply now or visit to apply online. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

To learn more about employee experience at McElhanney, visit us on Glassdoor

 McElhanney is committed to fostering a culture of diversity, equity, and inclusion which celebrates the successes that comes from a team diverse in expertise, experiences, and perspectives. We encourage and are pleased to consider all qualified candidates, welcoming all ethnicities, religions, colour, sex, sexual orientation, gender identity, aboriginal status, age, disability, or persons who may require an accommodation, to apply.
McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit:

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This is a full-time position

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