Suffolk County District Attorney's Office- Legal Secretary

DISTINGUISHING FEATURES OF THE CLASS
The Suffolk County District Attorney's Office (SCDA) is looking for one Legal Secretary for our Biological, Environmental, and Animal Safety Team (BEAST) in Hauppauge, Suffolk County, New York. BEAST is a specialized unit within the SCDA, and was established in April 2022 by District Attorney Ray Tierney. The unit investigates and prosecutes animal cruelty and environmental conservation crimes that occur in Suffolk County, and is staffed by specialized prosecutors, members of several law enforcement agencies, and dedicated support personnel.

Under direct supervision, the employee will perform legal secretarial work. As such, the employee must be familiar with legal terminology, legal format and procedures, and routine legal forms. The employee may also be responsible for routine secretarial and clerical duties such as filing, indexing, posting, proofreading and operating the Unit's phoneline. Work is performed in accordance with established procedures and employees work with some independence on routine assignments. All material is reviewed upon completion for content and accuracy, and related clerical work is periodically checked for accuracy. Does related work as required.

PLEASE NOTE: This position is fully in-person, with no opportunity to work a remote or hybrid schedule.

TYPICAL WORK ACTIVITIES

Assists attorneys with clerical tasks associated with the preparation, compiling, serving and filing of legal documents such as briefs, motions, petitions, orders, opinions, and drafts of various kinds;
Types, proofreads, and sends correspondence on legal matters;
Prepares routine legal forms in connection with the work of a law office;
Checks, proofreads, and files documents to verify accuracy and completeness of citations and court proceedings;
May perform the related clerical duties of indexing, posting, collecting legal fees, acting as receptionist or operating a small switchboard;
Operates standard office machines, including a word processor.
Handles telephone calls concerning adjournments, postponements, etc. and arranges meetings.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Knowledge of legal terminology and the general course of legal proceedings and legal forms;
Knowledge of law office practices;
Knowledge of English, spelling, and arithmetic;
Skills in typing accurately at a reasonable speed;
Ability to understand and carry out complex written and oral instructions;
Ability to establish and maintain effective working relationships with attorneys, other employees, law enforcement, and the general public;
Ability to compose routine letters and memoranda; and
Physical condition commensurate with the demands of the position.

COMPENSATION
Starting salary: $35,000 per year, plus our benefits package which includes, but is not limited to health insurance, including optical and dental benefits, vacation/personal/sick time, disability leave, deferred compensation, New York State Retirement, life insurance, legal and more.

MINIMUM QUALIFICATIONS - OPEN COMPETITIVE

Graduation from a standard senior high school or possession of a high school equivalency diploma, and one (1) year of experience in a law office working with legal documents such as briefs, motions, petitions, etc.

PLEASE NOTE: Additional education in Legal Secretarial Science, Paralegal Studies, or Criminal Justice from a college with federally-authorized accreditation or registration by NY State will be substituted for experience on a year-for-year basis.

The Office of the Suffolk County District Attorney reserves the right to change without notice any statement on this page concerning, but not limited to, rules, policies, eligibility, recruitment and terms of employment. The Office of the Suffolk County District Attorney is an Equal Opportunity Employer, and it is our policy not to discriminate on the basis of race, color, religion, sex, gender identity, national origin, sexual orientation, marital status, pregnancy, disability, age, membership in an employee organization, parental status, military service, or any other non-merit factor.

Division: Professional
This is a full time position

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* Can you show proof of your legal right to work in the United States? Yes No

* Can you pass a mandatory background check? Yes No

* Can you pass a mandatory credit check? Yes No

* Do you have a valid New York State driver's license? Yes No

* DOB (mm/dd/yyyy) * Last four digits of SSN (XXX-XX-1234) * Have you ever served in the United States Armed Forces? If so, please identify by branch and dates of service: * Have you ever been terminated, asked to resign, or left a job without notice? If yes, please describe the circumstances: * Have you even been charged with a criminal offense? If yes, please describe the circumstances: * Have you ever been convicted of a criminal offense? If yes, please describe the circumstances: