The Main Office Administrative Assistant helps build a positive school environment by aiding the Principal for Academics, assisting guests and employees, and supporting the mission of Saint John the Evangelist Catholic School in order to transform students in heart and mind, preparing them to serve God, the Church, and the world.

Responsibilities

Performs daily and routine office tasks:
  • Follows all school safety protocol, particularly managing the check-in/out procedure for visitors.
  • Serves as receptionist, who pleasantly answers the main school telephone and greets guests with a welcoming spirit.
  • Directs visitors who enter the Main Office, and ensures that they are appropriately accompanied.
  • Operates the school’s main telephone system and assists the faculty/staff in setting up voicemail.
  • Types, files, and carries out general office duties for the Principal for Academics and additional administration.
  • Reserves rooms on the Saint John the Evangelist Catholic School campus and checks availability for employee needs.
  • Collects book fines during summer months working with the Bookstore Manager.
  • Begins student withdrawal process and verifies departmental obligations.
  • Handles and distributes faxes to the Principal.
Provides assistance to the Principal for Academics for various tasks including:
Substitute teachers
  • Processes new substitute paperwork and submits to the appropriate office.
  • Assists in securing substitute teachers.
  • Keeps substitute records, including payroll, and submits to the Business Office.
  • Produces substitute teacher information folder.
  • Records teacher absences and submits the final report to the Business Office.
Honors Assembly
  • Prepares Honors Award list.
  • Orders Honors Awards.
  • Prepares program for Honors Assembly.
Performs other duties as assigned by the Principal:
  • Coordinate Special Events (preschool graduation, Back to School Night, Open House, Orientation, Picture Day and Picture Retake, grandparents day, bus transportation)
  • Schedules the Fall Parent/Teacher Conferences.
  • Assists with parent phone calls during Registration period.
  • • Assists other offices as necessary
  • Reports directly to the Principal for Academics
  • Manage St. John's Social media accounts (Facebook and Instagram)
  • Eagles Nest paperwork and invoices
  • Track payments (registration, Eagles Nest payments, fundraisers)
  • Transfer request 
  • Order school supplies and materials 
Interested candidates should apply online - diocesefwsb.org/careers. 

This is a full time position
Close Date:

Visit Careers at Diocese of Fort Wayne - South Bend.

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