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Administrative Assistant (Trenton, NJ)
Can you look into the eyes of someone who is struggling and see their pain – while also seeing their potential? Are you passionate about providing opportunities to help people rebuild their lives?
The Mission is looking to expand our team of committed staff members who are dedicated to creating an environment where those who have nowhere else to turn can live with dignity, experience hope and see new opportunities.
Join the Mission Behind the Mission
At the Rescue Mission of Trenton, every day we provide life changing services—shelter, meals, recovery programs, and workforce support—to individuals experiencing homelessness, hunger, and addiction. None of this impact is possible without the dedicated professionals who keep our operations running smoothly.
We’re looking for an Administrative Assistant – Administration who thrives in a fast paced environment, enjoys solving problems, and wants to support meaningful, mission driven work.
About the Role
In this vital position, you’ll support the Manager of Administration and work closely with the Chief Operations Officer to ensure agency operations stay organized, connected, and on track. You’ll also be a welcoming first point of contact for visitors, partners, and community members.
What You’ll Do
Administrative & Operational Support
- Provide high-level administrative assistance
- Coordinate meetings, appointments, and travel
- Oversee office operations, supplies, and staff directories
- Prepare reports that help guide decision making
- Answer and direct phone calls professionally
- Greet visitors and maintain a secure, welcoming environment
- Manage mail and internal communications
- Handle sensitive information with strict confidentiality
- Assist with operational coordination, including:
- Culinary support
- Warehouse pick up schedules
- Signage coordination
- Health & Safety and CQI Committee support
- Prepare daily operational reports
- Support process improvements and facility projects
- Assist with special projects as needed
What Makes You a Great Fit
- Education: HS Diploma/GED required; Bachelor’s preferred
- Experience: 3+ years in administrative or secretarial roles, ideally supporting leadership
- Skills:
- Strong organization and multitasking
- Excellent written and verbal communication
- Critical thinking and problem solving strength
- Professional, detail oriented, and discreet
- Technical:
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook)
- Experience with Donor Perfect a plus
Schedule & Pay Rate
- Full time, Monday–Friday, 8 AM– 4 PM
- $20 Per Hour
What We Offer
We offer a strong benefits package designed to support your health, financial security, and work-life balance.
- Medical, Dental & Vision Insurance – Comprehensive coverage with low employee costs
- Life Insurance – 100% company-paid
- 401(k) Retirement Plan – 2% company contribution plus company match up to 4%
- Generous Paid Time Off - Available immediately with no waiting period
- Professional Development Opportunities
If you’re driven, organized, and ready to support meaningful work, we’d love to hear from you. Join us in helping individuals in our community move toward stability, independence, and hope.
The Rescue Mission of Trenton is committed to ensuring that all current and prospective employees are afforded equal opportunities and a harassment-free workplace. The Mission provides equal employment opportunities without regard to race, color, religion, sex, national origin, ancestry, citizenship status, age, disability, sexual orientation, marital status, genetic information, military or veteran status, pregnancy, gender identity or expression, breastfeeding, or any other category protected by applicable federal, state, or local law.